Many rental operations offer optional equipment such as portable GPS units, child restraint seats, ski racks, handtrucks, etc. In order to know the availability and to manage the rental of these non-vehicle items, similarly to how vehicles are managed in CARS+, they can be defined as "inventory units".

Use this program to enter and edit inventory records for non-vehicle assets.

User tip: These units can also be entered into the system using the Vehicle Inventory Control program. However, entering the assets there takes longer because more data entry is required.

Certain other control files must be set up prior to in-fleeting these assets. Refer to the chapter titled Appendix – Tracking Optional Equipment for more information.

To access the program, type ASSETINV (RET) at any menu "OPTION:" field or the appropriate number on the Fleet Control Files Menu. The screen will then display:

OPTION: __ ASSET INVENTORY CONTROL

1 Asset # Alt ID #
2 Year Model/Prod 00/00 Service Flags 0000000000
3 Model Curr loc TUS
4 Curr status Create Date
5 Make Create Time
6 Asset type Create Employee
7 Fuel type Last Mod Date
8 Pricing Code Last Mod Time
9 Post Code Last Mod Empl
10 Asset Ind
11 Asset Option Code
12 Owning City
(Name)



1SAVE 2NEXT 3ERASE 4PREV REC5BACKUP 6SEARCH 7 8



Enter data as follows:

1. ASSET #

Enter up to 6 alphanumeric characters representing the unit number for this asset.

EXAMPLE: Type GP0001 (RET)

2a. YEAR MODEL

Enter 2 numeric characters to indicate the model year of the unit.

EXAMPLE: Type 17 (RET)
2b. YEAR PROD

Enter 2 numeric characters to indicate the production year of the unit. (This refers to the year the unit was actually manufactured.)

EXAMPLE: Type 17 (RET)

3. MODEL

 Enter up to 8 alphanumeric characters to indicate the Model Code. This code must already exist for the model year in the Model Codes file.

EXAMPLE: Type ETREX (RET)
4. MAKE
 After entering a valid Model Code in the previous field, the appropriate name of the manufacturer appears from the Model Code File. This is a display only field.
5. ASSET TYPE

This field defaults to the "class" value from the Model Code. Press RET to accept this default value or enter up to 4 alphanumeric characters to indicate the appropriate asset type (class code). (A corresponding class code must exist in the Class Code file before the code can be entered here.)

EXAMPLE: Press (RET)
6. CURR STATUS
Enter any existing Status Code which has either an available or non-available Status Type.

EXAMPLE: Type A (RET)
7. FUEL TYPE

Enter a single alpha character to indicate the type of fuel used by this vehicle.

This field may have default data supplied by the Model Code File. For non-vehicle assets, it will typically be "N" which is used for trailers and other rentable devices that do not charge for fuel (fuel calculation logic is made inactive).

Example: Type N_((RET).
8. PRICING CODE

Enter up to 2 alphanumeric characters to indicate which pricing code applies to this unit. This field may have default data supplied by the Model Code File. The Pricing Code is a required field. This code is used to associate each unit with a specific option rate.

EXAMPLE: Type G (RET)
9. POST CODE

Enter 1 alphanumeric character to select which General Ledger posting table is to be used to process revenue generated by this unit. This field may have default data supplied by the Model Code File.

EXAMPLE: Type 1 (RET)
10. ASSET IND
 This field is populated from the Model Code record field "Inv Option'.
If the field in the Model Code is blank, this field will have a "N".
If the field in the Model Code has an Option Code entered, this field is populated with "S".
11. ASSET OPTION CODE
 This field is used to designate the Option Code for this unit. Each time the unit is rented, the corresponding Option Charge will be automatically applied to the RA.

EXAMPLE: Type (RET)
12 OWNING CITY
 Enter up to 6 alphanumeric characters to indicate the location code which owns the unit.

EXAMPLE: Type TUS (RET)


The screen will then display:


OPTION: __ ASSET INVENTORY CONTROL

1 Asset # GP1001 Alt ID #
2 Year Model/Prod 17/17 Service Flags 0000000000
3 Model ETREX Curr loc
4 Make GARMIN Create Date
5 Asset Type GPS Create Time
6 Curr status A Create Employee
7 Fuel type N Last Mod Date
8 Pricing Code 1 Last Mod Time
9 Post Code 1 Last Mod Empl
10 Asset Ind N
11 Asset Option Code GPFEE
12 Owning City TUS
(Name)



1SAVE 2NEXT 3ERASE 4PREV REC5BACKUP 6SEARCH 7 8


PRESS "F1" AT "OPTION:" TO SAVE.

Once the entry is saved, several fields on the right side of the screen will display data about it when the record is brought up again. To bring up a record, type the unit number in Field 1 or press F2 (next record) from the OPTION field to scroll through asset records one at a time.