To access the program, type VRTBCH (RET) at any menu "OPTION:" field or the appropriate number on the Fleet Accounting Menu. The screen will then display:
| OPTION: ENTER VRT BATCH 1 Receipt # 2 Tot Amount 1 2 3ERASE 4 5 6 7HELP 8 |
Enter data as follows:
|
1. RECEIPT # |
Enter up to 12 alphanumeric characters representing the receipt number. EXAMPLE: Type B50209 (RET) |
| 2. TOT AMOUNT |
Enter the amount of the refund. EXAMPLE: Type 120.00 (RET) |
The screen will then display additional fields as shown below:
| OPTION: ENTER VRT BATCH Receipt# B50209 VRT Amount 120.00 Vehicle VRT License Unit # Amount .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 1SAVE 2 3ERASE 4 5BACKUP 6 7HELP 8NXT PAGE |
|
COL. 1 LICENSE COL. 2UNIT # |
Enter either the vehicle's License number or Unit number.(Entering one will cause the other to display.) EXAMPLE:Type 1888(RET) |
|
AMOUNT |
Enter the amount of the VRT refunded on the vehicle. EXAMPLE: Type 53. 00 (RET) Continue entering refunds for other vehicles until the individual refunds equal the amount originally entered. (Entries for up to 1000 vehicles can be entered at one time.) If an attempt is made to save the entry and the individual amounts do not agree to the total amount, the following message will display: INDIVIDUAL ENTRIES DO NOT TOTAL ( 120.00) TO CONTROL TOTAL |
PRESS "F1" AT "OPTION:" TO SAVE.
Upon pressing "F1" to save if the total of the individual entries agrees to the original total, the following message is displayed:
UPDATE VEHICLE RECORDS WITH THESE VALUES? Y/N
Entering "N" causes the program to terminate.
Entering "Y" causes the vehicle records to be updated as follows:
The refunded amount is entered in the "GST on Sale" field on page 3 of the vehicle record, and the receipt number is entered next to that in a display only field.