RESERVATION AND COMMISSIONS WINDOW
This window primarily displays the summarized data that was entered through the reservation program. Through this window, commissions can be designated, but only on established vendors.
To access the Reservations and commissions window, type F (RET) at the "OPTION:" field on the main window. The window will then display:
| OPTION: __________ RESERVATION AND COMMISSION INFO Reservation Info---------- Commission Info---------- Res# * 1 Vend# * Arv Date/Time */* Arv Loc/Gate * 2 Pct/Amt */* Desired Class * Assigned Veh# * Mod Date/Time */* Mod Empl * Conf# * 3 No of passengers/Switch to Res# */* |
As stated above, fields on the left side of the window are display only fields. They allow you to see such data as scheduled arrival date/time, flight information, desired class of vehicle, etc. without pulling the reservation onto the Reservation screen.
The fields on the right side of the window will allow you to designate a commissionable vendor on this RA. Unlike the Reservation Screen which allows you to create new vendors, this window only allows you to work with established vendors. By using the F6 Search feature from the main window "OPTION:" field, you can search the Vendor File for a desired commissionable agent. If a vendor is selected, all pertinent data is loaded into the following fields.
User tip: To detach a reservation from a RA, void the RA and specify that the reservation should be changed to Open status.
Otherwise, enter data as follows:
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1. VEND# |
Enter up to 8 alphanumeric characters to indicate the code of an established commissionable vendor. A pop-up window (Shift F7) is available to display available choices for this field. EXAMPLE: Type 710123 (RET) A field in the Edit Misc Control Fields record can be used to prevent a reservation or RA from having both a vendor
commission and a discount on the transaction. If that logic is in place, and there is
already a discount on the transaction, a message will display
when the RA is saved. Access to this field on existing reservations and RAs can be blocked through a field in Edit Miscellaneous Control Fields. This block applies to all users who are NOT defined as a "Manager" in the User Access File. |
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2a. PCT |
Enter up to 5 numeric characters to indicate the commission percentage rate. The actual commission amount will be computed as a percentage of the Time and Mileage revenue. The default value for this field will be:
EXAMPLE: Type 7.5 (RET) NOTE: A field in the User Access File controls whether or not the user has the ability to access the commission percent and amount fields. The Miscellaneous Control file defines the maximum commission percentage that can be offered on any RA. If the figure entered in Field 2a is greater than this maximum, the following message will display at the bottom of the screen:
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2b. AMT |
Instead of offering a percentage of T&M, commissions can be a set amount per referral. If that is the case, enter in dollars and cents the amount of commission to be paid. Commission percentage and Commission amount are mutually exclusive fields. EXAMPLE: Type 10.00 (RET) |
| 3a. NO OF PASSENGERS |
Enter up to 2 numeric characters to indicate the number of passengers traveling. EXAMPLE: Type 4 (RET) User tip - A field in the Edit Main Control Record can be set to require that a number of passengers must be entered here. User tip - RV Operations: RV operations often control the number of passengers that are allowed for RV rental. A field in the Edit Class Codes record is used to define the maximum number of passengers allowed for the class and requires that the number of passengers be entered here. Logically, the number entered cannot be greater than the number defined for the class. |
| 3b. SWITCH TO RES # |
The window will then display:
| OPTION: __________ RESERVATION AND COMMISSION INFO Reservation Info---------- Commission Info---------- Res# * 1 Vend# 710123 Arv Date/Time */* ALL ABOUT TRAVEL Arv Loc * 2 Pct/Amt 7.5/* Desired Class * Assigned Veh# * Mod Date/Time */* Mod Empl * Conf# * TK/TR */* |