This program is used in conjunction with promotional installments on Credit Cards. These promotions (set up in the Special Documents file) allow credit card customers to pay for their rentals with credit card installment payments.
To access the program, type EDITBCH (RET) at any menu "OPTION:" field or the appropriate number on the sub-menu Add'l Accounting Programs Menu, of the Rental Accounting Menu. The screen will then display:
| OPTION: EDIT PAYMENT BATCH # 1 Drawer # 1 2 FOP 3 Date 05-06-04 1PRINT 2 3ERASE 4 5BACKUP 6 7HELP 8NXT PAGE |
Enter data as follows:
|
1. DRAWER |
Enter a Cash Drawer number. Transactions displayed will be limited to those with this Drawer number. EXAMPLE: Type 1 (RET) |
|
2. FOP |
Enter a Form of Payment Code. EXAMPLE: Type VISA(RET) |
|
3. DATE |
Using your selected data format, enter a date. EXAMPLE: Type 041604 (RET) |
The screen will then display:
| OPTION: EDIT PAYMENT BATCH # 1 Drawer # 1 2 FOP VISA 3 Date 04-16-04 1PRINT 2 3ERASE 4 5BACKUP 6 7HELP 8NXT PAGE |
PRESS "F8" AT "OPTION:" to go to the next page.
Deposit/Payment records with the FOP code in Field 2, the date in Field 3, and the Drawer number in Field 1 will be displayed. An example of a screen display is shown below:
| OPTION: __ EDIT PAYMENT BATCH # Drawer # 001 FOP VISA Date 16-03-07 Batch# Batch Date # FOP/Card#/Amount/RA# Auth No Slip# Slip Date Installments# 1 VISA/4921880012345678/688.46/40001763 2313 2 VISA/4551810098765432/87.00/40001624 2578 1SAVE 2NEXT 8 3ERASE 4PREV 8 5BACKUP 6 7HELP 8NXT PAGE |
By typing the line number of the appropriate record, you can enter or edit information in the right hand columns of non-posted records.
If a batch number is entered, the batch date is also required.
If the slip number is entered, the slip date is required.
If the number of installments was entered at the time of close, that number appears in the final field. The displayed number of installments can be edited.
The following logic is applied to attempted changes:
If the # of Installments field is set to zero, the following message will be displayed:
INVALID NUMBER OF INSTALLMENTS
The number of installments cannot be greater than the maximum allowed in the Special Documents record. If the number is greater, the following message will be displayed:
INVALID NUMBER OF INSTALLMENTS
The FOP amount divided by the number of installments must be greater than or equal to the minimum installment amount specified in the Special Documents record. If the calculated amount is less, the following message will be displayed:
INSTALLMENT AMOUNT MUST BE => THAN xxx.
(Where xxxis the minimum installment amount allowed.)
Access to the installment number field is blocked if an appropriate Promo Code is not on the transaction. The following message will display:
INSTALLMENTS ONLY ALLOWED WITH AN INSTALLMENT PROMO
PRESS "F1" AT "OPTION:" TO SAVE CHANGES