In order to conserve disk space and improve processing speed, the Fleet Planning Calendar is restricted to a limited number of months into the future. The Extend Planning Calendar program is used to:

1. Initially set up the planning calendar feature.
2. Extend the planning calendar one or more months into the future.
3. Set up a calendar for a newly defined class of vehicles or new locations.

To access the Extend Planning Calendar program, type EXTEND (RET) at any menu "OPTION:" field or the appropriate line number on the Fleet Planning menu. The screen will then display:

OPTION: EXTEND PLANNING CALENDAR 1. Extend through date 04-12-04 Last extension through 09-30-03 Performed on date 06-02-03 Execution started at 1133A ended at 1135A Number of records added 280 Done by employee STEVE 1BEGIN 2 3 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. EXTEND THROUGH DATE

Using your standard date format, enter the new ending date for the planning calendar. It is suggested that the calendar be limited to the coming 3 or 4 months. EXAMPLE: Type 051204 (RET)

The remaining fields on the screen document the last extension that has been made to the planning calendar. Usually, the date entered into Field 1 should be 30 days out from the "Last extension through" date displayed.

The screen will then display:

OPTION: EXTEND PLANNING CALENDAR 1. Extend through date 05-12-04 Last extension through 09-30-03 Performed on date 06-02-03 Execution started at 1133A ended at 1135A Number of records added 280 Done by employee STEVE 1BEGIN 2 3 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN THE PROCESS.

NOTE: After extending the planning calendar, you MUST run the Recalculate Class Needs program. This will write into the calendar any reservations already on file for the new calendar month.