An employee record in the User Access File is made up of two types of fields:

• Fields that uniquely identify the employee such as their name, address employee number, etc.
• Rule fields that grant or restrict the employee's abilities within CARS+.

Use this program to:

• Make global changes to rule fields for all or a subset of all employees

USER NOTE: In addition to this screen which allows you the ability to make global changes, the program, Edit User Access File, allows you to edit each individual user account. This is the program that must be used to edit the uniquely identifying data fields and to set up new user records.

To access the Global Edits to Users program, type SETUAF (RET) at any menu "OPTION:" field or the appropriate line number from the Security System Menu. The screen will then display:

OPTION: GLOBAL EDITS TO USERS (Page 1 of 3) 1 Menu Type 21 Block Multi-Month 2 Create bill-to 22 Block Comm Edit 3 Prompt CHGENV 23 Edit Non-Revs 4 Fleet Access Mode 24 Non-Counter 5 Allow Bad Cust 25 Allow Overbooking 6 Open Rate Edit 26 Edit Total 7 Close Rate Edit 27 Edit Fleet Type 8 Override Ground 28 Max Disc Amt/% 9 Extend Rentals 29 Allow RAEDIT Edits 10 Restrict EDITCLOS 30 Reserve Prestige Car Y/N 11 Force Subwn View 31 Override Hours of Operation 12 Restrict DBR Date 32 See Ghost 13 Restrict Reports 33 Edit prevent Close Flag 14 Restrict Rpt Code 34 Add FF# to existing RA 15 Multi Comp 35 Damage Max Override 16 Masking Exempt 36 Accept Pre-Pays 17 Firewalls 37 PMA Edit 18 Delete Taxes 38 Veh curr loc block 19 Delete mand Opts 39 Allow Manual Post 20 Add/Del Other Opts 40 Block Discounts 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8

General Notes on this Program

1. MENU TYPE

Enter up to 20 alphanumeric characters of a Menu Access Level whose members are to have a global change made to their rules. Or leave this field blank if the change is to all apply to all users. EXAMPLE: Type RENTAL AGENT (RET)

ALL OTHER FIELDS

All of the others fields in this program are the rules fields that can be set in Edit User Access File. As a general rule, the fields appear here in the same order as they do in Edit User Access File (Fields 2-15 appear on Page One of Edit User Access File and field 16 is the first rule field on Page Two). They appear here with the same literal as they do in Edit User Access File. For a definition and explanation of any of these rule fields, see the corresponding text in the chapter Edit User Access File. Enter Data as follows: 1. Leave a rule field blank if no change is to be made to this field in the User Access records. 2. Using the proper responses as defined in Edit User Access File, enter the value that is to be set on the records of all users defined in Field One. 3. There is no way to use this program to set the value of a rule field to blank.

EXAMPLE:

OPTION: GLOBAL EDITS TO USERS (Page 1 of 3) 1 Menu Type RENTAL AGENTS 21 Block Multi-Month 2 Create bill-to 22 Block Comm Edit 3 Prompt CHGENV 23 Edit Non-Revs 4 Fleet Access Mode 24 Non-Counter 5 Allow Bad Cust 25 Allow Overbooking 6 Open Rate Edit 26 Edit Total 7 Close Rate Edit 27 Edit Fleet Type 8 Override Ground 28 Max Disc Amt/% */15 9 Extend Rentals 29 Allow RAEDIT Edits 10 Restrict EDITCLOS 30 Reserve Prestige Car Y/N 11 Force Subwn View 31 Override Hours of Operation 12 Restrict DBR Date 32 See Ghost 13 Restrict Reports 33 Edit prevent Close Flag 14 Restrict Rpt Code 34 Add FF# to existing RA 15 Multi Comp 35 Damage Max Override 16 Masking Exempt 36 Accept Pre-Pays 17 Firewalls 37 PMA Edit 18 Delete Taxes N 38 Veh curr loc block 19 Delete mand Opts N 39 Allow Manual Post 20 Add/Del Other Opts N 40 Block Discounts 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8

Pressing F1 on this screen will change all employees who are on file with Menu Access Level "RENTAL AGENTS". They will all be prevented from deleting any taxes or Mandatory Options that have been added to a rental (Fields 18 and 19) and they are now prevented from adding or deleting any additional Options to a rental once it is saved (Field 20). In addition, they are now restricted so that they cannot offer a T&M discount that is greater than 15% (Field 28b). All other rule fields for these employees are left unchanged as are any employees with a different Menu Type. For those records that are changed the program name "SETUAF" is written to the field "Mod Empl" seen on the first page of Edit User Access File screen.