This program works in a similar manner to Cancel Tax Document. The difference is listed below:
Restricted access: The user can cancel only those Government tax documents that were printed in the current month at the user's default location.
Unrestricted access: The user is able to cancel any Government tax document regardless of where it was originally printed.
Note that canceling (voiding) a printed tax document will re-queue it for batch printing.
To access the Restricted Cancel Tax Document program, type VOIDTDR (RET) at any menu "OPTION:" field or the appropriate line number on the Tax Document Sub-Menu of the Rental Accounting menu. The screen will then display:
| OPTION: __ CANCEL TAX DOCUMENT 1 Location 2 NF# Cust # NF Total NF Taxable Tot NF Tax Pct NF Tax Amt 1SAVE 2 3ERASE 4 5BACKUP 6 7HELP 8 |
Enter data as follows:
|
1. LOCATION |
Enter the opening location for the daily rental contract. EXAMPLE: Type TUS (RET) |
|
2. NF # |
Enter the tax document number that you wish to cancel. EXAMPLE: Type 123789 (RET). |
|
CUST # & OTHER FIELDS |
These fields display information about the tax document so that you may verify that the correct record has been retrieved. |
PRESS "F1" AT "OPTION" TO PROCEED.
When canceling a posted tax document, the tax document file is examined for other uncanceled tax documents issued for the same RA. If a second tax document is found the following message will display:
TWO POSTED NFs EXIST FOR THIS RA, BOTH MUST BE CANCELLED, CONTINUE? (Y/N)
N = No. The tax document will not be canceled, and the fields on the screen will be cleared.
Y = Yes. Both tax documents will be canceled. Thus, new tax documents can be issued for both through the Batch Print Tax Document program.