1a. DOC #

To create a new Trip Ticket:

A field in the Location record can be used to generate automatically assigned trip ticket numbers. If that field is blank, a trip ticket number must be entered in this field. When this field is left blank, all data must be entered to both open and close the ticket in a a single session.

If trip ticket numbers are set in the Location record, leave this field blank. A number will be assigned to the transaction when it is saved.

To bring up an existing Trip Ticket:

Enter the ticket number in Field 1 and press (RET)

To complete a preprinted Trip Ticket

Enter the ticket number in Field 1 and press (RET). If the "In Kms/Miles" field is blank when the ticket is saved with F1, the ticket's status is changed to "O" (open) and all required fields to open a ticket must be completed.

If data is entered in the "In Kms/Miles" field, when the ticket is saved with F1 the ticket's status is changed to "C" (closed). All required fields for a closed ticket must be completed.

EXAMPLE: Type TUS0002 (RET)

USER TIP: If entering a Trip Ticket that was originally done manually that has a number assigned to it, use the Batch Trip Ticket program to enter it.

O = This trip ticket should be saved as an open ticket. The vehicle status code entered in Field 9 must be defined to allow for an open ticket. Remember to enter the expected return date in Field. 10.

C = This trip ticket should be saved as a closed ticket.

If in Complete mode, this field will default to the current system date and time and is not editable.

If in Batch mode, using your selected date and time format, enter the date and time (with a slash separating them) that the driver left with the car. These fields can be back dated for batch entries. However, a future date/time is not allowed.

If in Preprint mode, enter the date and time in the future when the trip ticket will start.

EXAMPLE: Type 031512/1200(RET)

This field contains your terminal's default location. However, if your User Access record permits it, the field will accept:

• A location marked as a "valid renting location" in the Location File
• A location marked as a “non-rev location” in the Location File
• A foreign location code
• A valid Vendor Number

Location codes meeting the above criteria are rejected under the following circumstances:

• The "Veh Cur Loc Block" field in the user's User Access record is set to block the use of a vehicle whose current location is not the out location.

• If the vehicle's Current Location does not match the Out Loc. entered here and its status date and time is not greater than the Out date/Time in Field 6, the following error will display on the screen:

VEHICLE IS NOT AT THE OPENING LOCATION.

Press RET to accept the default location.

This field is not accessible when closing the ticket.

Enter up to 6 alphanumeric characters for the inventory number of the vehicle involved.

EXAMPLE: Type 952100 /

When a vehicle number is entered, one of the following messages may appear:

VEHICLE IS ON NON-REV STATUS ALREADY; USE IT ANYWAY?

The message shown above will display if the vehicle is already on an open non-rev ticket.

VEHICLE IS ON OPEN TRNX xxx.YOU MUST CLOSE THIS FIRST.

(where "xxx" is a RA number or a Non-Rev number.)

The message shown above is used to prevent a vehicle from being on more than one transaction at a time (an Open RA or an open Non-Rev). A field in the Edit Miscellaneous Control File is used to turn on this feature.

A field in the Location file or the Class Code File can be used to turn on a feature that tracks which vehicles are assigned to reservations. This feature also produces warnings when a conflict arises. Under this method whenever a vehicle is assigned to a Reservation, RA, or Non-Rev movement, the system performs a check of availability for that individual vehicle. If a conflict arises because the vehicle is already assigned to a reservation, the following message is displayed:

THIS VEHICLE IS ALREADY ON RES xxxxxx, USE IT ANYWAY?

(where "xxxxxx" is the Reservation number.) Answering:

N = Clears the field in the current transaction so that another vehicle number can be entered.

Y = Causes the following message to display:

DO YOU WISH TO REMOVE yyyyyy FROM RES xxxxxx?

(where "yyyyyy" is the Vehicle number and "xxxxxx" is the Reservation number.)

N = Clears the field in the current transaction so that another vehicle number can be entered.

Y = Removes the vehicle from the Reservation it was assigned to.The vehicle number is then accepted on the current transaction.

VEHICLE IS ON RA zzzzzzzz, USE IT ANYWAY?

("zzzzzzzz" is the RA number.)

N = Clears the field in the current transaction so that another vehicle number can be entered.

Y = The vehicle number is accepted on the current transaction. This will mark the RA as questionable.

After entry of a owner and unit number, the License Plate number of the vehicle will appear in the display only field to the right.

Enter the current odometer reading of the vehicle at the time of check-out. When opening a new ticket, the default value displayed here is the current odometer reading from the vehicle record.

EXAMPLE: Type 12000 /

Enter up to 6 alphanumeric characters to indicate the anticipated check-in location. (Refer to the location rules under Field 5a.)

EXAMPLE: Type /SFO (RET).

EXAMPLE:Type 031612 (RET)

8a. DRIVER NAME

Enter up to 18 alphanumeric characters for the driver's last name.

EXAMPLE: Type WHITE (RET)

8b. DRIVER NAME

Enter up to 12 alphanumeric characters for the driver's first name.

EXAMPLE: Type JAMES

9. VEHICLE STATUS

Enter a Vehicle Status Code to indicate the status the vehicle is to be in while on this open ticket. This must be a “not available” type of status. The Planning Calendar sees the unit as “committed” through the due in date.

A default status may appear in this field.

EXAMPLE: Type N (RET)

To retrieve trip ticket to the screen in order to close it, either:

• Enter up to 8 alphanumeric characters for the ticket number or
• Use the F6 Search feature to select the ticket.

In Complete mode, this field will default to the current system date and time and will NOT be editable.

EXAMPLE:Type 031612/1435 (RET)

12. IN KMS/MLS

When closing a ticket, enter the current closing odometer reading for the vehicle.

EXAMPLE: Type 12050 (RET)

In the Edit Miscellaneous Control File is a field which defines the maximum distance that a vehicle can be expected to be driven per day. This logic is used to catch possible data entry errors. If the distance is greater than the amount entered in the field, the following message appears at the bottom of the screen:

MILEAGE SEEMS EXCESSIVE OK TO CONTINUE? Y/N

Answer:

Y = YES. The odometer reading just entered is correct.

N = NO. An error was made. Correct either the closing and/or opening odometer reading.

If the distance ise more than twice that of the mileage per day allowance, the entry is rejected and the following message appears at the bottom of the screen:

ODOMETER CANNOT EXCEED TWICE THE DAILY MAXIMUM