Some users may not use the Accounts Receivable module provided with CARS+. Instead, receivables from the CARS+ system are batched into another computer.

This creates special situations in the CARS+ data files which must be periodically addressed.

1. The A/R Distribution File will continue to grow.

2. Receivables will be posted to the A/R Open Item File, yet payments received will not be entered into the CARS+ system. This will result in the following two problems:

a. The Open Item File will continue to grow.

b. Credit warnings may appear on the Open screen for customers who have already paid in full. (The credit warning message can be deactivated by a field in the Edit Miscellaneous Control File.)

To remedy these problems, the following steps should be included as part of your month end procedures.

1. PURGE THE A/R DISTRIBUTION FILE. Using the Print A/R Distribution to G/L Report program, print and then purge the Distribution File.

2. INITIALIZE THE A/R OPEN ITEM FILE. Using the A/R Initialize Data files program, initialize the A/R Open Item File.

3. SET CUSTOMER BALANCES. After initializing the Open Item File, run the Set Customer Account Balances program. This will set the Balance Due fields in the Customer Records to zero.