1. LOST DAYS PERCENT

On the Damage Entry screen, lost days can be charged to the renter. The formula for calculating the lost days is rate from the Rate Product is entered in Field 4 of this program by the percentage entered in this field. (If field 4 is blank, the rate on the RA is used.)

Enter a percentage to be used in the calculation of lost days.

EXAMPLE: Type 75 (RET)

2. EDIT MATRIX COST

Indicate whether or not the matrix cost (repair cost) should be editable on the Damage Entry screen.

Y (or blank) = Yes, it should be editable.

N = No, it is not editable

EXAMPLE: Type Y (RET)

3. EDIT LOST DAYS

Indicate whether or not the number of lost days should be editable on the Damage Entry screen.

Y (or blank) = Yes, it should be editable.

N = No, it is not editable

EXAMPLE: Type Y (RET)

4. DAMAGE RATE CODE

The charge for lost days on the Damage Entry program is calculated using the percentage entered in Field 1 of this program and the Rate Product entered in this field. If this field is blank, the rate on the RA is used instead.

EXAMPLE: Type SDL0 (RET)

5. COUNTER MAX

This field allows you to define a maximum amount that can be charged for damage at the rental counter on a RA. If the damage charges exceed this amount, a message displays advising that the damage charge must be handled by HCM and the damage charges are set to zero.

A field in the User Access File allows an exception to this rule. On page 2 of the user's record, the field "Damage Max Override" allows individuals to bypass the counter maximum defined here.

To define a maximum amount for damages charged at the rental counter, enter a maximum amount.

EXAMPLE: Type 2000.00 (RET)

6. TIER AMT 1

7. ADMIN FEE 1

These are the first of 5 pairs of fields wherein you can define an administrative fee that will be included in the charges to the customer when creating a damage report. There are a series of 5 tiers. In the Tier Amount field enter a maximum damage amount. In the Admin. Fee field of the tier, enter the corresponding administrative fee.

Damage reports for amounts (matrix cost plus the lost days charge) up the amount entered will have the administrative fee added and included in the customer charges. The administrative fee is chosen by comparing the matrix cost and lost days charge on the damage record to the maximum amount entered for each tier.

For example, assume that the following administrative tier structure is in effect:

Damage Amount Admin.     Fee Assessed

Up to $500                 $25

From $501 to $1000         $50

From $1001 to $2000        $75

From $2001 to $5000       $100

(This structure would use only 4 of the 5 possible tiers). The set up would be as follows:

Tier amt 1    500
Admin Fee 1   25.00

Tier amt 2    1000
Admin Fee 2   50.00

Tier amt 3    2000
Admin Fee 3   75.00

Tier amt 4    5000
Admin Fee 4   100.00

Tier amt 5
Admin Fee 5

.

FIELDS 8-15

See Fields 6 and 7 above.