Each month Hertz provides updates to the CDP rates and contracts. Thermeon customers using CARS+ Internet receive an e-mail message each month advising them that the new CDP data is ready to merge. For those Thermeon customers on stand alone systems, the update comes on a diskette that must be read (using the Copy CDPID Data from Disk program) before the merge is processed.
II. REQUIRED SET UP STEPS
Prior to running the merge program for the CDP data from Hertz, the following control files should be set up:
A. Hertz Control Record. (EDITHTZ)
A control record must be set up for each "area". An "area" is any group of locations that have in common the first five digits of their seven-digit location number. Fields of particular interest are:
FIELD #1: Area Number
FIELD #2: Location Type (Thermeon will usually furnish this code.)
FIELD #4: Set to “Y” if you will be doing net tours invoiced through OKC. If you only do gross tours, set to “N”.
FIELD #5: Usually set to “99”
FIELD #6: Usually set to “N”. Please refer to manual for meaning of “Y”
FIELD #9: “N” allows direct access to the CS Adj (Customer Service Adjustment) field in RA Close. “Y” forces Customer Service adjustments to be made through the Incident Entry module.
FIELD #10: If Field 9 = “N”, set this to “1”. If Field 9 = “Y”, contact Thermeon.
FIELD #13: Must be “Y”
The fields not specifically mentioned above are optional. Please refer to the chapter titled Edit Hertz Control Record for more information on all of the fields on this screen.
B. Edit City Lists. (EDITCTY)
Each of your locations that participates in CDP must have a City List.
C. Edit Class Codes. (EDITCLS)
The traditional Hertz Class Codes (A, B, C, D, etc.) must be set up in the Class Codes File.
D. Rate Group (EDITRGRP)
Create a Rate Group which includes all of the rate sets for your locations.
E. Edit Rate Rules & Records. (EDITRATE)
A template rate product must be created for each Rate Set in your system. Only the rules portion, page 1, should be created. Do not enter anything on page 2. A sample template rate product is illustrated below. Note that Field 52, Corp. Standard, must have a "C" entered to distinguish the rates as corporate rates.
| OPTION: __ EDIT RENTAL RULES/RATES (Page 1 of 4) 1 Rate set A 28 Period Max Days 47 Not Seamless N 2 Product TEMP 29 Days per month 3 Date 01-01-05 30 Comm Y/N Comm Cat 4 Time 0000 31 Deflt RA Type 5 Termination Date 32 Corp Std C 6 Comment CDPID TEMPLATE 7 Rate type N 33 Searchable N (unused) Miles Meth34 Hide? Dy: 8 9 10 35 No Invoice Wk: 11 12 13 36 Incl Opt Set Mn: 14 15 16 37 Addon Opt Set XW: 17 18 19 38 FPO Inc/Man 20 Free miles/hour 39 One way Miles 21 Grace minutes 59 40 Alt Rate 1 2 22 Charge for grace Y 41 Currency 23 Discountable N 42 Calendar Day CalcN 24 Editable N 43 Status Flag 25 Incl Cvg1 N Cvg2 N 44 Hours Pct 26 Incl Cvg3 N Cvg4 N 45 Yield pcts 1 2 3 4 5 27 Min days for week 5 46 Tier Pcts 2 3 4 1 1SAVE 2NEXT 3ERASE 4PREV 5 6 7HELP 8NEXT PG |
III. RUNNING THE
MERGE
There are two merge programs:
A. Merge US/CA CDP Data is for those Hertz locations in the US and Canada
B. Merge Int'l CDP Data is for those Hertz locations outside of the US and Canada
Refer to the appropriate chapter of this manual for detailed instructions on how to perform the merge.