Licensee Credit Limits

Use this program to.

Create and edit records for licensee issued credit limits.

When CARS+ is used in an environment where corporate and licensee operators share the system, they share the Customer File. The corporate entity may set a credit limit for direct bill customers using the existing credit limit field in the Customer record. However, individual licensees may want to set their own credit limit for the same direct bill customer. This program is designed to allow licensees to set their own credit limits for customers.

Note: Those licensees that do not set up their own credit limits via this program will be subject to those that corporate sets up. And the amount of credit used at both the corporate locations and those licensee locations will be combined to produce a "running total" of how much the customer owes.

These credit limits are "operational" credit limits. That is, they are used to monitor the credit that is extended to the customer on upcoming reservations, open RAs, and closed RAs with unprinted Tax Documents. Therefore, the amount owed by the customer for closed and invoiced RAs is not considered when monitoring the "operational" credit limit.

Note: In order for this program to work properly, contact Thermeon's Support Dept. and request set up of a GVT record for "CRLIMIT" with the Location field blank.

To access the Licensee Credit Limits program, type EDITLCL (RET) at any menu "OPTION:" field or the appropriate line number on the Customer Maintenance menu. The screen will then display:

OPTION: __ LICENSEE CREDIT LIMITS

Post Company
1 Customer Number
Name
Address
City
2 Credit Limit
Current Running Total

1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8

Enter data as follows:

POSTING COMPANY	This field displays the posting company number assigned to the user's default location. (Posting Company numbers are used as part of the firewall protection logic in CARS+.) If the "F2" key is pressed to scroll through records in this file, only those records whose posting company matches the company number shown here will be displayed. Therefore, users are able to see only the records that apply to their own posting company. This field is display only and cannot be accessed by the cursor.
1. CUSTOMER NUMBER	Enter up to 6 alphanumeric characters representing a customer number. EXAMPLE: Type IBM001 (RET).
Name, Address, City	These display-only fields show the Name, Address, and City for the customer number entered.
2. CREDIT LIMIT	Enter the credit limit granted to this customer by your organization. EXAMPLE: Type 15000.00 (RET)
CURRENT RUNNING TOTAL	This field displays the current "running total" of operational credit used by the customer. It is a figure that results from several calculations within CARS+. Things that affect the running total: Reservations: Total estimated charges of new reservations are added to the running total. Edits of a reservation may increase or decrease the running total depending on the edits. Canceling a reservation causes its estimated charges to be subtracted from the running total. When a reservation status is changed to a "no show", its estimated charges are subtracted. Opening RAs: Total estimated charges for new RAs are added to the running total. If the RA is based on a reservation, the reservation's estimate is subtracted. Edits to an open RA may increase or decrease the running total depending on the edits. Voiding a RA will cause its estimated charges to be subtracted from the running total. Closing RAs: The balance due on a closed RA will be compared to the estimated charge for the RA, and the running total will be increased or decreased appropriately. Edits to Closed (unposted) RAs may increase or decrease the running total depending on the edits Tax Documents When the Tax Document is printed to invoice a bill-to rental, the value of the Tax Document will be subtracted from the running total. If any of the above transactions, when added to the existing running balance, cause the credit limit to be exceeded, one of the following messages will display and the transaction will be terminated without saving. BILL-TO HAS EXCEEDED CORP CREDIT LIMIT BILL-TO HAS EXCEEDED LICENSEE CREDIT LIMIT User Tips: The Account Balance Report may be used for monitoring the categories listed above. The corporate and licensee credit limits and running totals display in the Customer record.

The screen will then display:

OPTION: __ LICENSEE CREDIT LIMITS

Post Company
1 Customer Number IBM001
Name
Address
City
2 Credit Limit 15000.00
Current Running Total

1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION" TO SAVE.