1. CUST #

Enter up to 6 alphanumeric characters indicate a single customer whose longterm rentals are to be closed and cloned. A customer number entered here is checked against both the Bill-To and renting customers on contracts.

Press RET to default to all customers.

EXAMPLE: Type ALL (RET)

2. START RA #

Enter up to 8 alphanumeric characters to indicate the lowest or starting RA number in the series you wish to invoice. Press RET to default to the first RA on file.

EXAMPLE: Type FIRST (RET)

3. END RA #

Enter up to 8 alphanumeric characters to indicate the highest or ending RA number in the series you wish to invoice. Press RET to default to the last RA on file.

EXAMPLE: Type LAST (RET)

4. OPEN LOCATION

Enter:

1. Up to 6 alphanumeric characters to select RAs opened at a single location.
2. A Group Name representing several locations (see the Chapter Edit Group Names for a discussion on location groups). Remember, the first character of a Group Name is the plus sign "+".
3. Press RETURN to default to ALL locations.

EXAMPLE: Type ALL (RET)

5. RA TYPE

Enter up to 2 alphanumeric characters to select RAs with a single RA Type Code or press RET to default to all RAs.

EXAMPLE: Type ALL (RET)

6. CUTOFF DATE

Using the selected date format, enter a invoicing cut-off date. This date defaults to yesterday and cannot be later than that. (RAs cannot close with a future date/time.) All open RAs which have been flagged as a longterm rental will be included if:

RA Open date
+30 days

is less than the Cut-off date entered here.

EXAMPLE: Press (RET)

7. USE CLOSING DATE FOR DBR DATE

This field determines which date will be used for the DBR date of the RAs being closed. (RAs opened by this process are assigned the current system date and time for their opening DBR date.) Enter:

Y = Yes, the calculated closing date and time (Open Date + days in billing cycle) will be used as the DBR date for the RA.

N = No, the current system date and time will be used as the DBR date of the RA.

EXAMPLE: Type N (RET)

User tip: Access to this field is blocked if the users record in the User Access File restricts access to the DBR date.

8. PRINT CLOSED RA'S

Enter:

Y = Yes, print a copy of each contract that is batch closed.

N = No, do not print copies of the closed contracts.

EXAMPLE: Type N (RET)

9. PRINT OPENED RA'S

Enter:

Y = Yes, print a copy of each newly cloned (opened) contract.

N = No, do not print copies of the new contracts.

EXAMPLE: Type N (RET)

10. PRINT AUDIT REPORT?

Indicate whether or not an audit report should print. The report lists RAs that need attention. RA's included are:

The RA has a fuel card on it (Prepaid Fuel field = C).
The customer's driver's license expires before the returned date of the newly opened RA.
There is a credit card in the FOP field (Field 7 of the Main window).
The vehicle has a open Hold Code assigned to it.

The following data is shown on the report:

Closed RA #
New RA #
Renter's first and last name
Renter's phone number
Prepaid fuel flag
Odometer reading on the new RA
A place to write in the actual current odometer reading (to be filled in manually after calling the renter)

Driver's license expiration date
Form of Payment name, and expiration date
Vehicle number
All open Hold Codes on the vehicle

Y = Yes, print the audit report.

N = No, do not print the audit report.

EXAMPLE: Type Y (RET)

Y = The program should review the automatically applied options and add or remove them as necessary. For example, if a new tax or fee has gone into effect since the current RA opened (the one being closed), add that fee to the cloned RA.

N = The program should not review the automatically applied options. Instead, clone exactly what is on the current RA.