Unlike on-line petty cash entries, batched petty cash entries can access Fields 9,10, 12 and 13. Batch entries can be made at any time without affecting online operations.
Note: It is highly recommended that access to this program be granted only to those with upper management positions.
To access the Batch Petty Cash program, type BCHPTY (RET) at any menu "OPTION:" field or the appropriate line number on the RA menu. The screen will the display:
| OPTION: __ BATCH PETTY CASH ENTRY 1 FOP 2 Voucher # 18 Last Nm 3 Description 4 IN or OUT 19 Currency Code 5 Amount 20 Frgn Currency Am 6 Exp. Date Exchange Rate 7 Auth # 21 Frgn exchange? 8 Auth Amt 9 Date 12-12-08 10 Time 1438 11 Employee 12 Location ANNE 13 Drawer Account Distributions Amount G/L Main Acct Sub Acct Description 14 6450 MISC 15 16 17 1SAVE 2SWIPE 3ERASE 4REQ-AUTH 5BACKUP 6SEARCH 7HELP 8CHK-AUTH |
The screen is the same as the Petty Cash Entry (on-line) version. The difference is that the date, time, location, and drawer fields can be accessed from this program and are not accessible from the on-line version. For an explanation of Fields 1-8, 11, and 14-21, refer to the Petty Cash Entry chapter. The following instructions pertain to Fields 9, 10, 12, and 13.
Enter data as follows:
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9. DATE |
Using your selected date format, enter the date of the transaction. EXAMPLE: Type 043008 (RET) |
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10. TIME |
Using your selected time format, enter the time of the transaction. EXAMPLE: Type 1035 (RET) |
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12. LOCATION |
Enter up to 6 alphanumeric characters to indicate the location that the transaction occurred. EXAMPLE: Type TUS (RET) |
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13. DRAWER |
Enter up to 3 numeric characters to select the Cash Drawer that will be used to complete the transactions. EXAMPLE: Type 3 (RET) |
PRESS "F1" AT "OPTION:" TO SAVE THE RECORD.