Note: This program will not work unless automatic polling is set up by Thermeon's Support. Dept.

Definition: Fleet Utilization, as calculated on this report, is a percentage of the available fleet that is on rent.

TYPES OF UTILIZATION REPORTS

Within CARS+ utilization reports can be divided into the following categories:

A. LOCATION ORIENTED OR VEHICLE ORIENTED

1. Location oriented utilization reports

Reports of this type give utilization figures for locations. The location at which a vehicle is at the time of the calculation is the critical element.

For example, if a vehicle was at Location A for the first fifteen days of the month and then at Location B for the last half, these reports will only include the vehicle for the time it was actually at each location.

The following utilization reports are of this type:

• Current Utilization Report
• Fleet Utilization Report
• Owned Fleet Utilization Report

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2. Vehicle oriented utilization reports

Reports of this type are concerned about the total utilization of individual vehicles during a time period at all of the locations where it may have been. If "location" is offered as a selection criteria, it allows the user to restrict the report to vehicles currently at that site but the report will give data for all locations vehicles were at during the reporting period.

Using the same example as above, if one of these reports was run for the vehicles currently at Location B, all rentals involving this vehicle (both those that took place at A and B) will be reported.

The following utilization reports are of this type:

• Two Month Performance Report
• Twelve Month Performance Report
• Daily Performance Report
• Average Utilization Report

B. AUDITED DATA OR UNAUDITED DATA

Utilization reports derived from "audited" data use data generated during the posting process or data generated from a polling process. Posting is done via the Accounting DBR, and it is expected that the data is reviewed (audited) prior to posting. The data from the posting is recorded and cannot be changed. Other data is collected from a polling process. That is, a program runs automatically at some time(s) during each day to take a "snapshot" of your data. When a report is based on either a posting or polling process, the report can be run multiple times for the same parameters and the results will be the same. Reports that fall into this category are the following:

• 2 Month Performance Report
• 12 Month Performance Report
• Fleet Utilization Report
• Owned Fleet Utilization Report

Utilization reports derived from "unaudited" data gather data "on-the-fly" as they are run. Some even look at Open RAs. When these reports are run multiple times for the same parameters, the results can be very different because the state of the RAs they are looking at may have changed between runs. Reports that fall into this category are listed below:

• Daily Performance Report
• Average Utilization Report
• Current Utilization Report
• Fleet Availability Report
• RA Daily Revenue Report

This chapter describes the differences between the Owned Fleet Utilization Report and the original Fleet Utilization Report. It is assumed that the reader is already familiar with the material covered in the chapter on the Fleet Utilization Report.

Owned Fleet Utilization Report	Fleet Utilization Report
Can create flat file Cannot include assets Can obtain a daily summary	Cannot create a flat file Can include assets Cannot obtain a daily summary

Before using this program: Contact Thermeon's Support Dept. to set up the times each day that you wish to poll utilization. This report can include only those days on which an automatic poll was taken--it is not retroactive to dates prior to the set-up of polling. This report is designed to allow a poll every hour.

To access the Fleet Utilization report, type FLORPT (RET) at any menu "OPTION:" field or the appropriate line number on the Utilization Menu. The screen will then display:

OPTION: OWNED FLEET UTILIZATION REPORT 1 Location ALL 2 Run Type 01 3 Start Date 093005 4 End Date 093005 5 Class ALL ('One' or 'ALL') 6 Include foreign cars? (Y/N) N 7 “Available” Status Codes ABX 8 Owning Location TUS 9 Create Flat File? N 10 Print/Display P Printer: /dev/tty 11 Daily/Summary S 1BEGIN 2 3ERASE 4 5BACKUP 6 7HELP 8

Enter data as follows: (Only the fields that are different from those on the Fleet Utilization Report are listed here.)

2. RUN TYPE	Because multiple "snapshots" (Runs) can be made each hour of the day to poll the current utilization, each run is numbered. Enter the number of the run desired for this report. For example, if a run is made every hour, they are numbered 1 - 24. If polling is done at 7 am, it would be the 7th run. Polling done at 12 noon would be the 12th run. Polling done at 4 pm would be the 16th run. EXAMPLE: Type 10 (RET)
5. CLASS	Enter: ALL to include all Classes. NOTE: If run for 'ALL', vehicles and non-vehicle assets (such as GPS) units will be included. A single Class. A Class Group (must begin with a plus sign + ) EXAMPLE: Type XFAR (RET)
8. OWNING LOCATION	Enter up to 6 alphanumeric characters to indicate the Owning Location or Fleet Pool to be reported. EXAMPLE: Type SCA (RET)
9. CREATE FLAT FILE?	Enter: Y = Yes, create a flat file for use in importing data to another software such as Excel. For further instructions on this, contact Thermeon's Customer Support Dept. N = No, a flat file is not needed. EXAMPLE: Type Y (RET) NOTE: By design, the data exported is only subtotals not the details by class.
11. DAILY/ SUMMARY	Enter: D = Show the figures for the individual days requested. S = Show only the final average for the days requested. EXAMPLE: Press (RET)

PRESS "F1" AT "OPTION" TO BEGIN PRINTING.

Note: The graph on the report is read by zero percent at the leftmost point and 100% at the rightmost point.

User's Responsibility: Because the time sensitivity of this process is critical, it is the user's responsibility to run the Owned Fleet Utilization Report each day to verify that the automated program ran properly. That is, run the report for only the current day to be sure that data has been captured. Because it is a series of "snapshots", it is not possible to "go back in time" to capture the information. If the automated program fails to run, please contact Thermeon's Customer Support Dept. as soon as possible in order to resolve the problem.

Warning: Significant delays in entering batched rental transactions may affect the accuracy of the Owned Fleet Utilization Report. For example, if "express dropped RAs" are not generally batch closed until after 10:00pm, pollings prior to that time will mis-report the number of units on-rent.