To access the Next Tax Document Number Update program, type NEXTTD (RET) at any menu "OPTION:" field or the appropriate line number on the Tax Document Submenu of the Rental Accounting menu. The screen will then display:
| OPTION: __ NEXT TAX DOCUMENT NUMBER UPDATE 1 Location # 2 Next TD 1 # 3 Last TD 1 # 4 Next TD 2 # 5 Last TD 2 # 6 TD Seq # 7 Prompt # on Close 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7HELP 8 |
Enter data as follows:
|
1. LOCATION |
Enter up to 6 characters representing a location code.. EXAMPLE: Type SNA (RET). |
| Fields 2 and 3 are used to set up a number range which will be used in numbering the actual Tax Documents. Likewise, Fields 4 and 5 are used to pre-load an alternative number range for a second sequence of Tax Documents. Field 6 is used to designate which numbering sequence is being used at the current time. | |
|
2. NEXT TD 1 # |
Enter up to 8 alphanumeric characters to represent the beginning (next) Tax Document number to be used in the first sequence. EXAMPLE: Type A0010000 (RET). |
|
3. LAST TD 1 # |
Enter up to 8 alphanumeric characters to represent the last Tax Document number in the first sequence. EXAMPLE: Type A0019999 (RET). |
|
4. NEXT TD 2 # |
In Enter up to 8 alphanumeric characters to represent the beginning (next) Tax Document number to be used in the second sequence. EXAMPLE: Type B0010000 (RET). |
|
5. LAST TD 2 # |
Enter up to 8 alphanumeric characters to represent the ending Tax Document number to be used in the second sequence. EXAMPLE:
Type B0019999 (RET) |
|
6. TD SEQ # |
This field is used to indicate which sequence is presently being used. EXAMPLE: Type 1 (RET) When all Tax Document numbers in the designated sequence have been used, the system will automatically switch to the other sequence. This allows the user time to enter a new sequence into the old fields. |
| 7. PROMPT # ON CLOSE |
As an alternative, the system can be configured to prompt for a tax document number to be entered instead of using the next tax document number specified in this record. Enter: Y = Display a prompt "Enter Document Number" so that the user can enter the number. The system will check if that number has been used. If not, the transaction will continue as usual. If the number has been used for the location, a prompt will appear "Number already in use. Enter new number". N (or blank) = Do not display the prompt for the user to enter the document number. EXAMPLE: Type Y (RET) |
The screen will then display:
| OPTION: __ NEXT TAX DOC NUMBER UPDATE 1 Location # SNA 2 Next TD 1 # A0010000 3 Last TD 1 # A0019999 4 Next TD 2 # B0010000 5 Last TD 2 # B0019999 6 TD Seq # 1 7 Promt # on Close Y 1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7HELP 8 |
PRESS "F1" AT "OPTION" TO SAVE.