This program is part of a suite of programs used by Hertz Canada to record and track vehicle damage. Refer to the Appendix on Damage Tracking for detailed instructions on how to set up this feature within CARS+.

Use this program to:

  • Enter vehicle damage repairs originally logged through the Damage Report Entry program.
  • Research damage repairs previously entered.

Access the Damage Repair Entry program is restricted to Hertz Canada users only. They should type REPAIR (RET) at any menu "OPTION:" field or the appropriate line number on the Damage Entry Submenu of the Vehicle History Menu. The screen will then display:

OPTION:__ DAMAGE REPAIR ENTRY

1 Damage Report * RA# * Veh# *
License * Non-Rev# *
Model * Open Date * Close Date *
Color * Open Loc * Close Loc *


2 Damage Appraisal * Matrix Cost *
3 Parts Cost * Lost Days *
4 Labor Cost * Customer Chg *
5 Supplies Cost * Estimate Diff *
Total Repair Cost * Charge Diff *
6 Repair Date *
7 Vendor # *
8 Invoice# *


F1=SAVE F2=NEXT F3=ERASE F6=SEARCH ESC=EXIT

Enter data as follows:

1. DAMAGE REPORT

Enter the Damage Report number for which you want to record a repair.

EXAMPLE:Type #18(RET)

Note:Damage Reports can also be found by performing an F6 search.

F6 Search - This tool allows a search of the Damage Entry file by Vehicle Number. The most recently entered records will be displayed first. Damages that have been repaired will display a repair date and total cost. If not repaired, those columns will be blank.

2. DAMAGE APPRAISAL

Enter the damage appraisal amount if one was obtained.

EXAMPLE:Type 550.00.

3. PARTS COST

Enter the amount of the parts cost. This field will accept up to 5 numeric characters in front of the decimal point and 2 after it. Press (RET) to skip this field.

EXAMPLE: Type 130.27 (RET).

4. LABOR COST

Enter the amount of the labor cost. This field will accept up to 5 numeric characters in front of the decimal point and 2 after it. Press (RET) to skip this field

EXAMPLE:Type: 444.14 (RET)

5. SUPPLIES COST

Enter the amount of the supplies cost.This field will accept up to 5 numeric characters in front of the decimal point and 2 after it. Press (RET) to skip this field

EXAMPLE:Type: 85.00(RET)

TOTAL REPAIR COST

This field will display the total of Fields 3 -5 and is not accessible by the user.

6. REPAIR DATE

Enter the date the repair was complete.

EXAMPLE:Type: 040904(RET)

7. VENDOR #

For informational purposes, use this field to enter the Vendor number of the vendor who repaired the vehicle. Enter up to 8 characters representing the Vendor number.

EXAMPLE:Type: B122020(RET)

8. INVOICE #

For informational purposes, use this field to enter the Vendor's invoice number.

EXAMPLE:Type: M050209(RET)

The following fields are display only and are present for comparative purposes.

MATRIX COST

This field displays the cost estimate originally entered on the Damage Report Entry screen.

LOST DAYS

This field displays the number of lost revenue days originally entered on the Damage Report Entry screen.

CUSTOMER CHG

This field displays the amount charged to the customer from the Damage Report Entry screen.

ESTIMATE DIFF

This field displays the difference between the total repair cost (displayed after Field # 5) less the Matrix Cost (estimated cost) and less the charge for Lost Days.

CHARGE DIFF

This field displays the difference between the total repair cost and the amount that was charged to the customer.If the customer accepted LDW, the customer's charge may be limited.

The screen will then display:

OPTION:__ DAMAGE REPAIR ENTRY EDIT

1 Damage Report 18 RA # L6060354 Veh# 27208
License 198ATD NM Non-Rev # *
Model SUNBIRD Open Date 03-01-04 Close Date 03-04-04
Color WHITE Open Loc TUS Close Loc TUS


2 Damage Appraisal 1250.00 Matrix Cost 1200.00
3 Parts Cost 550.00 Lost Days 84.00
4 Labor Cost 695.00 Customer Chg 1284.00
5 Supplies Cost 25.00 Estimate Diff -14.00
Total Repair Cost 1270.00 Charge Diff -14.00

6 Repair Date 03-08-04
7 Vendor # B122020
8 Invoice # M050209


F1=SAVE F2=NEXT F3=ERASE F6=SEARCH ESC=EXIT

Shown below is another example of the screen where the customer had taken LDW and had a limited responsibility level of $1000.

OPTION:__ DAMAGE REPAIR ENTRY EDIT

1 Damage Report 18 RA # L6060354 Damage Report 18
License 198ATD NM Non-Rev # *
Model SUNBIRD Open Date 03-01-04 Close Date 03-04-04
Color WHITE Open Loc TUS Close Loc TUS


2 Damage Appraisal 1250.00 Matrix Cost 1200.00
3 Parts Cost 550.00 Lost Days 84.00
4 Labor Cost 695.00 Customer Chg 1000.00
5 Supplies Cost 25.00 Estimate Diff -14.00
Total Repair Cost 1270.00 Charge Diff 270.00

6 Repair Date 03-08-04
7 Vendor # B122020
8 Invoice # M050209


F1=SAVE F2=NEXT F3=ERASE F6=SEARCH ESC=EXIT

PRESS "F1" AT "OPTION" TO SAVE.

The following question will display:

WERE ALL DAMAGES REPAIRED?

Y =Yes, all damages were repaired. ALL damage records on this vehicle that have not previously been marked as "repaired" will be updated with the repair date. That is, they will all be marked as having been repaired.

N =No, all other damages were NOT repaired - only the damage on this particular record was repaired. Therefore, any other damage records on this vehicle that are shown as unrepaired will remain that way.

Editing previously entered records

Any previous record may be recalled to the screen and edited. However, upon saving the new data, a valid user name and password must be entered and the changes will be written to a log file.

User tip:

At this time, entry of data in this screen does NOT update the Vehicle History File. Therefore, in order to keep a complete history record on the vehicle, it is recommended that the repair information also be entered through Vehicle History Update.