The Batch Receive RA Payments program is used to:

• Record additional deposits and payments that were received at either a time or at a site where on-line computer entry was not available.
• Enter a negative payment to correct a deposit or payment that was entered incorrectly.
• Enter a RA payment that was received after the RA was posted.

Remember there is a distinction in CARS+ between “deposits” and “payments”.

Deposits can be entered only on currently Open RA's via the following programs

• RA Open
• Batch RA Open
• Receive RA Payments
• Batch Receive RA Payments

Payments can be entered on Closed RA's via the following programs:

• RA Close
• Batch RA Close
• Edit Closed RA
• Receive RA Payments
• Batch Receive RA Payments (Transactions will NOT be accepted through this program for a date and time earlier than the closing DBR date and time).

Payments on Posted RA's can be entered using the following programs:

• Batch Receive RA Payments (Transactions must use the current date; they cannot be backdated.)
• Edit Posted RA (Transactions must use the current date; they cannot be backdated.)
• For Hertz users, payments on Posted RA's can be processed through this program only on locally collected Forms of Payment.

Thus, entering a transaction through the Receive RA Payments program or the Batch Receive RA Payments program means that the transaction will be added to the RA as a “Deposit” or a “Payment” depending on whether the RA is Open or Closed.

As a general rule, deposit dates cannot be dated earlier than the Open DBR Date. However, the system can be configured update so that the deposit can be back dated to the Open Date. The user's record in the User Access File must have the "Restrict DBR Date" field set to "N" and Thermeon's Customer Support Dept. must set up GVT record DEPDATE.

Batch Receive RA Payments is different from the on-line program in that the user has the ability to access and change all fields.That is, the date, location, drawer and employee fields can be altered. Therefore, it is highly recommended that access to this program be granted only to those with management responsibilities.

Access this program: To access the Batch Receive RA Payments program, type BCHPAY (RET) at any menu "OPTION:" field or the appropriate line number on the RA menu. The screen will then display:

OPTION:___ BATCH RECEIVE RA PAYMENTS 1. RA# Cust#/Name Bill-to#/Name Total charges .00 Deposit/Reimb .00 Total paid .00 Balance due .00 2. Amount 3. FOP 4. Voucher# 5. Exp date 6. Auth # 7. Auth $ 8. Date 02-14-08 9. Time 11:46A 10. Drawer * 11. Location TUS 12. Employee * 13. Settle Flag 1SAVE 2 3ERASE 4 5BACKUP 6SEARCH 7HELP 8

For an explanation of Fields 1 through 7, see the Receive RA Payments chapter of this manual. The following notes explain Fields 8 through 12 which are unique to the batch version of this program.

Enter data as follows:

FIELDS 1 - 7	These fields work exactly as they do in the Receive RA Payments program..
8. DATE	Using your selected date format, enter the date of the transaction. If the date entered in earlier than the DBR date of a closed RA or earlier than the current date for a posted RA, the following message will display and the date field will change back to the current date: PAYMENT DATE OUT OF RANGE EXAMPLE:Type 021208 (RET)
9. TIME	Using your selected time format, enter the time of the transaction. EXAMPLE: Type 210P (RET)
10. DRAWER	Enter up to 3 numeric characters to select the Cash Drawer that is used to handle the transaction. EXAMPLE: Type 3 (RET)
11. LOCATION	Enter up to 6 alphanumeric characters to indicate the location where the transaction occurred. EXAMPLE: Type TUS (RET)
12. EMPLOYEE	Enter up to 6 alphanumeric characters to indicate the Employee Code of the individual who handled this transaction. EXAMPLE:Type STEVE (RET)
13. SETTLE FLAG	This field is provided for operations doing Electronic Draft Capture through CARS+. If the transaction was manually settled outside of the EDC logic (such as with a ZON device), enter a "Y" in this field. Otherwise, leave this field blank.

The screen will then display:

OPTION:___ BATCH RECEIVE RA PAYMENTS 1. RA# L28472 Cust#/Name 001874/HOLLINGSWORTH Bill-to#/Name Total charges .00 Deposit/Reimb 100.00 Total paid .00 Balance due .00 2. Amount 100.00- 3. FOP CA 4. Voucher# CASH 5. Exp date 6. Auth # 7. Auth $ 8. Date 02-12-08 9. Time 02:10P 10. Drawer 003 11. Location TUS 12. Employee STEVE 13. Settle Flag 1SAVE 2 3ERASE 4 5BACKUP 6SEARCH 7HELP 8

Note, the above illustrates the removal of an incorrect deposit entered on February 5th on an open RA.

PRESS "F1" AT "OPTION" TO SAVE THE TRANSACTION.