| UTILIZATION MENU 1. Current Utilization Rpt CURUTL 2. Fleet Availability Report FLTAVL 3. Fleet Utilization Report FLTRPT 4. Owned Fleet Utiliz. Rpt FLORPT 5. Daily Performance Report SALES 6. Average Utilization Rpt VEHAVG 7. 2 Month Performance Rpt VEHPERF 8. 12 Month Performance Rpt VEHSLS 9. RA Daily Revenue Report DREVNU |
TYPES OF UTILIZATION REPORTS
Within CARS+ utilization reports can be divided into the following categories:
A. LOCATION ORIENTED OR VEHICLE ORIENTED
1. Location oriented utilization reports
Reports of this type give utilization figures for locations. The location at which a vehicle is at the time of the calculation is the critical element.
For example, if a vehicle was at Location A for the first fifteen days of the month and then at Location B for the last half, these reports will only include the vehicle for the time it was actually at each location.
The following utilization reports are of this type:
Current Utilization Report
Fleet Utilization Report
Owned Fleet Utilization Report
2. Vehicle oriented utilization reports
Reports of this type are concerned about the total utilization of individual vehicles during a time period at all of the locations where it may have been. If "location" is offered as a selection criteria, it allows the user to restrict the report to vehicles currently at that site but the report will give data for all locations vehicles were at during the reporting period.
Using the same example as above, if one of these reports was run for the vehicles currently at Location B, all rentals involving this vehicle (both those that took place at A and B) will be reported.
The following utilization reports are of this type:
a. Two Month Performance Report
b. Twelve Month Performance Report
c. Daily Performance Report
d. Average Utilization Report
B. AUDITED DATA OR UNAUDITED DATA
Utilization reports derived from "audited" data use data generated during the posting process or data generated from a polling process. Posting is done via the Accounting DBR, and it is expected that the data is reviewed (audited) prior to posting. The data from the posting is recorded and cannot be changed. Other data is collected from a polling process. That is, a program runs automatically at some time(s) during each day to take a "snapshot" of your data. When a report is based on either a posting or polling process, the report can be run multiple times for the same parameters and the results will be the same. Reports that fall into this category are the following:
- 2 Month Performance Report
- 12 Month Performance Report
- Fleet Utilization Report
- Owned Fleet Utilization Report
Utilization reports derived from "unaudited" data gather data "on-the-fly" as they are run. Some even look at Open RAs. When these reports are run multiple times for the same parameters, the results can be very different because the state of the RAs they are looking at may have changed between runs. Reports that fall into this category are listed below:
- Daily Performance Report
- Average Utilization Report
- Current Utilization Report
- Fleet Availability Report
- RA Daily Revenue Report
BATCH PROCESSED RA'S AND UTILIZATION
When RAs are batched into CARS+ (as opposed to being opened and closed on line), utilization numbers can be affected. For instance, the Current Utilization Report is a "snapshot" in time. That is, it is the utilization at the moment you run the report. If contracts have been manually opened and have not been entered into CARS+, utilization will be understated. On the other hand, if vehicles have checked in but the contracts have not been closed in CARS+, utilization will be overstated.
The Fleet Utilization Report relies on a snapshot that is taken every day at the same time. Although more than one snapshot can be set up, typically the snapshot is programmed for some time between midnight and 6 am. If batch work is not up to date by the end of the rental day, the snapshot will not be an accurate picture of utilization. Furthermore, once the work is batch entered, the snapshots that have already been taken are NOT rewritten.