Use this program to.

To access the Preventative Maintenance Entry program, type PM (RET) at any menu"OPTION:" field or the appropriate line number on the History/Maintenance menu. The screen will then display:


OPTION: __ PREVENTATIVE MAINTENENCE UPDATE

1 Veh Number
2 Service Code
Last Odom
3 Curr PM Odom Last PM Odom
4 Date 04-01-16 Last PM Date
5 Time 1200 Last PM Time
6 Repair Codes
7 Update Odom
8 Vehicle Notes
9 History Note







1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7 8


Before entering data, you must know the vehicle number, the date and time of the event, and the odometer reading at the time of the event you are recording.

Enter data as follows:

1. VEHICLE NUMBER

Enter:

Up to 6* alphanumeric characters to indicate the inventory number.

Press Shift F7 to access the Vehicle File Search.

EXAMPLE: Type 262 (RET)

If the inventory number does not exist, the data entered is checked against the vehicle license plate numbers on file. A match of either the vehicle number or the license plate will bring the vehicle record to the screen

User tip - Check digits: If your Control Files are set to require a vehicle check digit, enter up to 7 alphanumeric characters. The seventh or last character will be one of the following:

1. For Hertz licensees, the last character of the vehicle number is the standard Hertz check digit.

2. For all other users, the check digit is the last character of the vehicle license number. After the check digit is entered and used to validate the vehicle number, it is automatically erased off the screen.

EXAMPLE: Type 914592A (RET)
2. SERVICE CODE

Enter a Service Code from the range 01 to 10 or press Shift/F7 to view a list of those codes.

EXAMPLE: Type 1 (RET)


After entering a vehicle number and service Code, various information will display:
  • Last Odometer reading
  • The date/time and odometer for the last time this work was done on this vehicle. ( Check this against the date that you are about to enter to see if the fact of this service has already been recorded.)
  • Any open Hold Codes against the vehicle.
3. CURR PM ODOM

Enter up to 6 numeric characters to indicate the odometer reading which existed at the time of the event being recorded.

Realize that when entering past events, the reading you will enter will be less than the 'Last Odom" reading displayed.

EXAMPLE: Type 7261 (RET)

User Tip: If the odometer entered here is "excessively" different that the current odometer, (see User Tip below) the following question will be displayed:

DO YOU WISH TO UPDATE KM?

Enter:

Y = Yes, the current odometer on the vehicle will be reset to the value entered in this field.

N = No, the current odometer on the vehicle will NOT be updated.

User tip: The field labeled "HSTUPM Odom Diff" in Edit Misc Control Fields labeled is used to define how much of a difference is considered "excessive".

4. DATE

Using your selected date format, enter the date of event. This date should correspond to the date the odometer reading was taken. Press RET to default to today's date.

EXAMPLE: Type 033116 (RET)

5. TIME

Using your selected time format, enter the time of the event. Press RET to default to the current time.

EXAMPLE: Type 0930 (RET)
6. REPAIR CODES
 Access to this field is restricted to users who have been granted access via the field labeled "Repair Access Level" in Edit Miscellaneous Control Fields and their menu access in Edit User Access File.

Enter up to five 2 character Repair Codes separated by commas.

If one of the Repair Codes has been defined as covering a major maintenance task (such as 30,000 mile service):
  • A second History record will be written to record that fact
  • Any Hold Code associated with that service will be removed
  • For Hertz users, the vehicle will be queued up for transmission to OKC via MQVEH.

EXAMPLE; Type 12,E4,56,XX (RET)
7. UPDATE ODOM
 Enter:
Y = Yes, update the odometer to the reading entered in Field 3.
N = No, do not update the odometer. The last odometer reading displayed is correct and the entry in Field 3 is not the current reading.
EXAMPLE: Type N (RET)
8. VEHICLE NOTES
9. HISTORY NOTE

The screen will then display:

OPTION: __ PREVENTATIVE MAINTENENCE ENTRY

1 Veh Number 262
2 Service Code 01
Last Odom 7320
3 Curr PM Odom 7261 Last PM Odom 4579
4 Date 03-31-16 Last PM Date 12-05-15
5 Time 0930 Last PM Time 1645
6 Repair Codes 12,E4,56,XX
7 Update Odom N
8 Vehicle Notes




1SAVE 2NEXT 3ERASE 4DELETE 5BACKUP 6SEARCH 7 8

PRESS "F1" AT "OPTION:" TO SAVE.

After saving, the vehicle will remain on the screen in case other services (Service Codes 1 -10) need to be entered. To clear the vehicle from the screen, press F3 from the OPTION field.