Changes made to CARS+ software from July 1, 2010 to December 31, 2010.

Changes are listed in ascending date order within each table below.

Finding your release number: The release number currently in use is displayed in the upper left corner of the login screen. If already logged in to CARS+, type “LOGIN” from the OPTION field of any menu to view the login screen and see the release number.

The format of the release number is either:

v12.9-YYMMDD (where YYMMDD represents the date in the format “year month day”.)

For example, April 14, 2010 is shown as: v12.9-100410

A date more recent than your release date is a new feature available in the latest release.

OR

12.9-YYMMDDx (where the date is shown the same as the above followed by a letter.)

For example, December 12, 2009, letter T is shown as: 12.9-091209T

A feature with a letter that is later in the alphabet than your letter is a new feature available only in a later release.


To find all changes to a certain program, use your browser’s “find” or “search” feature with the appropriate synonym.

Enhancements: The majority of enhancements to CARS+ do not go into effect unless a setting is changed in the system. That is, the goal is to allow current users to continue using the system just as they are using it unless they decide to use the feature.

Changes: Sometimes changes are made that affect all users. For ease in reviewing this document, changes that directly affect the rental counter are noted in the "Affects Rental Counter" column.

IMPORTANT UPGRADE INSTRUCTIONS

When upgrading from any release prior to 12.9-100411, the upgrade process must be done in two stages. Detailed instructions follow.

  1. When upgrading from a version earlier than 12.9-090507:
    1. Upgrade to 12.9-100411.
    2. Manually run UPD53B and UPD59B.
    3. Upgrade to tip.
    4. Manually run UPD63B.
  2. When upgrading from version 12.9-090507 through 12.9-091209 including all lettered versions:
    1. Upgrade to 12.9-100411.
    2. Manually run UPD59B only. DO NOT run UPD53B, it has already been run.
    3. Upgrade to tip.
    4. Manually run UPD63B.
  3. When upgrading from 12.9-091211 through 12.9-100409
    1. Upgrade to 12.9-100411. UPD59B should already have been run.
    2. Upgrade to the tip.
    3. Manually run UPD63B.
  4. When upgrading from release 12.9-100414:
    1. STOP. Contact Thermeon Customer Support for instructions.
  5. When upgrading from release 12.9-100422 through 12.9-100724:
    1. Upgrade to the tip.
    2. It is not necessary to run UPD63B, it has already been run (see points 9 and 10 below).
  6. When upgrading from release 12.9-100728 or later:
    1. Upgrade to the tip.
    2. Manually run UPD63B.
  7. Serious harm will occur if UPD53B is run more than once for a date or date range. Be sure not to overlap dates when running this program.
  8. No damage will occur if UPD59B is run for overlapping dates.
  9. UPD63 was introduced as of release 12.9-100422. This program expands the record size of the RACHRG file from 300 to 500 bytes. This file is often one of the largest files in the database. If using Vision Version 3 format files, the size of this file should be checked prior to upgrading to this release or later. VV3 files have a maximum size of 2.2 GB. This file should be 1.2 GB or less (with zero deleted records) prior to the upgrade in order to have enough room for the expanded record size and to leave enough room for a reasonable period of growth before purging becomes necessary. If the file is larger than 1.2 GB, then one of the following must be done:
    1. Convert the file to Vision Version 4 format, which has no size limit (multiple file segments are created). NOTE: The IQ Report Writer cannot read VV4 format files.
    2. Purge the file of enough data to bring it under 1.2 GB prior to upgrading.
  10. As of release 12.9-100728, UPD63 is split into two programs. UPD63 will run automatically and will convert RACHRG records only for Open and Closed, but unposted RAs. Additionally, the follow-on program, UPD64 will only update the RACHRG file for the same RAs. After the automatic upgrade process has completed, the program UPD63B must be run manually. This will complete the conversion of the RACHRG file for closed and posted RAs as well as completing the UPD64 function for the same RAs. UPD63B may be run while users are actively logged in to the database, however closed and posted RAs that have not been converted by UPD63B will not display any charge detail and will appear to be out of balance. UPD63B can be run for a specific range of dates, and therefore may be run in segments in order to avoid conflicts with backups and the like. NOTE: No harm will be caused if date ranges are accidentally overlapped. Records will not be "double-converted".
  11. NOTE: Significant modifications were made to UPD63, UPD63B and UPD64 on 10 August 2010 through 18 August 2010 to avoid skipping some records. Therefore, releases 12.9-100728 and 12.9-100813 should be avoided and release 12.9-100914 or later should be used (releases 12.9-100824 and 12.9-100827 were labeled "testing only"). The changes involve how these three programs interact with each other, therefore releases prior the "split" (prior to 12.9-100728) do not suffer the skipped records problem.
  12. All UPDnnB programs may be run while users are actively on the system. The "non-B" versions of these programs run automatically and convert open and closed, unposted rental agreements and all reservations. The "B" versions convert all closed and posted rental agreements (the bulk of the data). Note that data from closed and posted rental agreements will not display correctly until all manual upgrade processes have been run. For upgrades requiring the two-step process, if time allows, it is recommended that both steps be performed completely, including all manual upgrade processes before allowing users back on the system. For extremely large databases, this may not be possible and it may be necessary to pause for several days at the 12.9-100411 release until all manual processes have been run.
  13. NOTE: If it is necessary to pause at 12.9-100411 and if upgrading from 12.9-091209-S or later lettered release (releases published after April 11, 2010), it is possible that some modifications will temporarily be lost until the upgrade to the tip is completed. In particular, print programs should be reviewed to determine if changes will be lost. If so, contact Thermeon Customer support to see if it is possible to bring the changes from the 12.9-091209-xx release forward to the 12.9-100411 release.
  14. UPD67 -- Releases beginning with 12.9-100813 include UPD67. This program will ask if the vehicle In Service Date field should be updated. This is an interactive program and will not proceed until the question is answered. The background for this is as follows:

    Some clients wish to load vehicles into CARS+ in advance of their purchase. In this situation, the vehicles should not be considered part of the available fleet by the Planning Calendar until such time as they are expected to be put in service. As a result, a change was made to the Planning Calendar such that it will not consider any vehicle as part of the available fleet until the date specified by the In Service Date. Vehicles with this field blank will not be considered. For any vehicle with the In Service Date field blank, UPD67 will write the Purchase Date to the In Service Date. If this action is not desired, then the question prompted by UPD67 should be answered "N". In this event, some other method must be used to update vehicles with a blank In Service Date. This can be done either manually or by use of the XCLVEH program.

    15. NOTE: As of the first release following 12.9-101014, UPD67 will no longer be an interactive program. It will run automatically as if the question had been answered "Y" (yes).

  15. UPD59 and UPD59B -- On 26 October 2010 a problem was discovered with the UPD59 and UPD59B programs. The programs were patched and the patches have been installed on the cars+v12.9-100411 release available on the download site on 27 October, 2010. This updated version should be downloaded and used for all future upgrades requiring this release.

  16. UPDHZ -- UPDHZ is a manually-run program first appearing in release 12.9-101107. It need only be run on Hertz systems that use the Hertz Res Log feature. It fixes a problem with the field positions in the file which causes the file name and other fields to be truncated.

EXTRA REVENUE REPORT CHANGES

A significant change has been made to the Extra Revenue Report. The fields that formerly controlled how inclusive rates and reservation employees were treated have been removed. A new control file, Edit Incentive Control Record has been added to the Sales Control Files menu. (Shortcut is EDTPRF.) This new program controls how inclusive rates, add-on option sets, customer coverage flags, customer options sets, privilege code options, tour options, and reservation sold items should be handled.

NOTE: For those operations that run the Extra Revenue Report using the Auto Create Reports feature. the set up for the Extra Revenue Report will need to be changed by Thermeon's Customer Support Dept. (Note this change affects only the Extra Revenue Report. It DOES NOT affect the Extra Revenue Report 2 nor the Employee Performance Report.)

ACCOUNTING AND OPERATIONS DBR CHANGES - DBR DAYS

The calculation of the number of 'days' on the DBR now represents more accurately the chargeable days on the RA. Extra hours calculated at an hourly charge are shown as a decimal portion of the daily rate.


MAKE VEHICLE AVAILABLE/ NON-REV CHANGES

To streamline operations, Make Vehicle Available now automatically closes an open Non-Rev Movement on the vehicle.

The Issue # in the last column below is Thermeon’s internal tracking number.

REALWORLD ACCOUNTS RECEIVABLE CHANGES - refer to the section at the end of this document.


DATE

 AFFECTS RENTAL COUNTER

MENU

SYNONYM

PROGRAM

DESCRIPTION

ISSUE #
07-07-10
 Yes
 RESMENU
 RES
 Reservations
 Changed the hierarchy levels of how CDPIDs are applied to reservations and RAs. Refer to the chapter Overview - Corporate Accounts. 33077
07-07-10
 Yes
 RA
 OPEN
 RA Open
 Changed the hierarchy levels of how CDPIDs are applied to reservations and RAs. Refer to the chapter Overview - Corporate Accounts.
 33077
07-08-10
HOLDCODE
 EDITHOLD
 Edit Vehicle Hold Codes
 Added a field to define if hard Hold Codes should apply to rental extensions.
 33492
07-08-10
HOLDCODE
 APPLYHC
 Mass Apply Hold Code
 Added a field to reference a text file of unit numbers to be updated.
 33045
07-08-10
RESMENU
 PREP
 Vehicle Prep Report
 Added a field to select if the first 2 lines of Notes attached to the reservation should be included on the report.
 34030
07-08-10
SECURITY
 EDITUAF
 Edit User Access File
 Added a new choice to the "Allow Overbooking" field. This choice is provided on a shared system so that licensees can overbook for their own locations but not for other locations. 33545
07-09-10
RATES
 EDITPRIV
 Edit Privilege Codes
 Added a field to give CDPID customers a discount off the standard fuel purchase option rate.
 34133
07-09-10
RATES
 EDITRATE
 Edit Rental Rules/ Rates
 Added a field to page 1 to prevent a bill-to customer from being added to a reservation or RA when the rate is used.
 34065
07-14-10
DAILY
 VEHSTAT
 Vehicle Status Report
 Added a field for an alternate summary version in a grid pattern showing Location/Class down the left and Status Codes across the top. Shows the count of the number of vehicles in each status at each location by class.
 33853
07-15-10
RACTRL
 EDITMISC
 Edit Misc Control Fields
 Added a field to control what should happen when a RA has both a bill-to customer and a credit card.
 34088
07-19-10
OPTIONS
 EDTOPTRT
 Edit Option Rates
 New choice of "O" for the "automatically applied" field. Applies an option automatically when opening a RA, but does not apply it to a reservation.
 34299
07-19-10
INCSALES
 REVRPT
 Revenue Incentive Report
 Added a field for detail or summary report. (Previously it ran only in detail.) To create a text file, report must be run in detail.
 33827
07-26-10
DLYSUB
 RNTSTAT
 Rental Statistics Report
 Added fields for start/end time and selection to show data by time periods.
 33986
07-29-10
INCSALES
 WALKRPT
 Walk-Up Report
 Added fields for start and end time so that the report can be run for a shift within the day.
 34545
07-30-10
EDITDOC
 EDITDOC

 Edit special Documents
 Added the 'Points Multiplier" field to override the standard freq. traveler points awarded.
33974
07-30-10
DISPATCH
 LOTCTRL
 Lot Controller
 Added a field to run the display through the next day. Added the ability to run to present or to 15 minutes from current time. Changed display to 2 pages - a new field in the Class record indicates if the Class should be displayed on page 1 or 2.

 34031
07-30-10
FLCTRL
 EDITCLS
 Edit Class Codes
 Changed the "Lot Controller" field from a Y/N to 1, 2, N. Indicate on which page (1 or 2) the class should display.

 34031
08-02-10


Search of local CDPID
 Changed search from customer name to the corporate account name.
 34288
08-02-10
RESMENU
 RES
 Reservations
 When an existing chauffeur reservation with itinerary records is edited, a message now displays asking if the itinerary should also be edited. 34063
08-02-10
MONTH
 MILE
 Lost Mileage Report
 Reformat report: Remove "Revenue/Cost" column and shift remaining data for better readability. Reformat header rows for better readability. Align description of non-rental service codes under "Description" header.
 34494
08-03-10
FLEET
 INV
 Vehicle Inventory Control
 Change to the in-service date field. If left blank, the vehicle is ignored by the planning calendar. This allows vehicles to be loaded into the system prior to them physically being at the location. Once the vehicle is used on a transaction, the in-service date is automatically updated and the Recalculate Class Needs program will recognized the vehicle.
 34535
08-03-10
FLCTRL
 EDITSTA
 Edit Vehicle Status Codes
 The "Update In-Service Date" field became obsolete due to new logic in the Service Date field.
 34535
08-03-10
PLAN
 RECALC
 Recalculate Class Needs
 Now ignores vehicles that have the In-Service Date field blank. Once the vehicle is used, the field is updated automatically with the date of the transaction. Therefore, the next time Recalc. is run, the vehicle will be counted.
 34535
08-04-10
LOCCTRL
 EDITLOC
 Edit Locations
 Added a field for the number of times per day it is expected that employees at the location will need to see unmasked credit cards. Used for comparison purposes on the FOP Viewing Log Report.
 33396
08-04-10
LOGS
 FOPLOG
 FOP Viewing Log
 A new field in the Location record defines the number of times per day it is expected that employees at the location will need to see unmasked credit cards. When that number is exceeded, it is noted on the report with an asterisk.
Also changed the sort of data. 		33396
08-06-10
LOGS
 AROLOG
 AR Open Item Log
 New program used to look at changes to AR Open Item File. (Logging these changes is new with this enhancement.)
 33417
08-06-10
ACCT
 DISTRPT
 AR Distribution to GL Report
 Added a field to include the create date, time, and employee code of the transaction. (Logging this data is new with this enhancement.)
 33417
08-09-10
091209-ZQ
FLCTRL
 EDITFRN
 Foreign Vehicle Defaults
 Added a new value for field 20 "Owned Fuel Splits". New value "C" will prevent pro-ration of pre-paid fuel on one-way rentals
 34556
08-11-10
MONTH
 MILE
 Lost Mileage Report
 Changed report so that Service Code 97 records (created by the Hold Code logic) are not reported as they do not figure on lost mileage calculations.
 34672
08-13-10
INCSALES
 OSYRPT
 Optional Sales Yield Report
 New report of option sales showing option revenue.
 34619
08-13-10
RESMENU2
 RSDIRP
 Reservation Discount Edit Report
 New report of reservations. Similar to the Res. Edit Report. Used by RV rental operations to list retail reservations entered into the system within a given time frame that do not have deposits. 34695
08-13-10
N/A
 N/A
 N/A
 The background program which run when a user logs in (ROOT and LOGINS) have been enhanced to read a company-specific Color Map from the configuration file (carsconfig or lclconfig). This allows the use of a different set of colors for each company. Instructions for setting the colors can be found in the support document Setting Company-Specific Colors for CARS+ 34355
08-13-10
RESMENU2
 RESBUILD
 Reservation Activity Build Report
 New report used by RV rental operations to report the build of reservation volume.
In the default settings, it lists the number of reservations that were booked within the last 14 days for pickup within the next 14 rental days.		 34597
08-16-10
RATES
 RLSUPD
 Update Rules Grace/Hour Percentage
 Added a field for RA Type. Rules with status flag "T" (terminate) or "P" (purge) are skipped.
 34212 31557
08-17-10
MONTH
 MILE
 Lost Mileage Report
 Changed report so that Service Code 94 records (odometer change records created by RA Open) are not reported as the corresponding rental is already being reported. 34719
08-19-10
ITCTRL
 EDITIT
 Edit IT Codes
 Added a field designate the IT record as one that imposes a restriction on the amount that can be taken as a deposit or credit card authorization at open on a tour RA. Works with a related field in Edit Optional Items.
 34071
08-19-10
OPTIONS
 EDTOPTCD
 Edit Optional Items
 Added a field that works with a new field in Edit IT Codes. Used to indicate those items on a tour RA that can be included in the estimate for purposes of taking a deposit or authorization at Open.) 34071
08-24-10
DAILY DBRO Operations DBR DBR days calculation was changed to more accurately reflect chargeable days. 31879
08-24-10
ACCT DBRA Accounting DBR DBR days calculation was changed to more accurately reflect chargeable days. 31879
8-24-10
RACTRL
 EDITMISC
 Edit Misc. Control Fields Added a field to choose how DBR days will be calculated: based on 'chargeable' days or the new '24-hr method' days.
 31879
08-25-10
RACTRL
 EDITMISC
 Edit Misc. Control Fields
 Added a field to prevent reservations for one location being used by another to open a RA.
 34546
08-31-10
MAINT
 CARWASH
 Car Wash Entry
 Added a 50-character field for Notes. Shows on the Vehicle Wash History Report if run in detail.
 34776
08-31-10
MAINT
 WASH
 Vehicle Wash History Report
 A new field for Notes was added to the Car Wash Entry program. When the Vehicle Wash History Report is run in detail, the Notes are shown. 34776
08-31-10
INCSALES
 EXTRA
 Extra Revenue Report
 The fields for how to treat inclusive rates and reservation sales were removed from this report. A new control file, Edit Incentive Control Record has been added to the Sales Control Files menu and is used to control how inclusive rates, add-on option sets, customer coverage flags, customer options sets, privilege code options, tour options, and reservation sold items should be handled.
 34417
08-31-10
EDTPRF
 SLSCTRL
 Edit Incentive Control Record New control file that is used for choosing the settings for the Extra Revenue Report. Used for things such as inclusive rates, add-on option sets, customer coverage flags, etc.
 34417
09-03-10
MAINT
 WASH
 Vehicle Wash History Report
 A column for License Number was added to the report.
 34834
09-03-10
RESMENU RESYLD Reservation
Yield Report		 Add entry field to include/exclude or report requests only.
 34875
09-10-10
RACTRL
 EDITMISC
 Edit Misc Control Record
 Added a field on page 5 that adds a field for the vehicle status on the Remote Physical inventory screen for when it's being used for manual physical inventory.
 34781
09-10-10
PHYSINV
 PHYUPD2
 Remote Physical Inventory
 A field in the Edit Misc Control Record can be set for when this program is used for a manually entered inventory. It adds a field showing the current vehicle status. Status can be accepted or changed.
 34781
09-14-10
PLOC
 PRTLGRP
 Print Locations in a Group
 New program to list the locations that are members of a location group.
 34842
09-14-10
ACCT
 MULTRA
 Multiple Invoiced Rentals
 Added a field that controls how automatically applied options are treated during the cloning process.
 34849
09-14-10
UTILIZE
 FLTAVL
 Fleet Availability Report
 Vehicles on Non-Rev Movements that are in available status are not counted in the "Non-Rev In" column. 34868
09-14-10
DAILY
 VEHSTAT
 Vehicle Status Report
 Add user selection fields to turn off page breaks by status, to show generator hours, to do days calculations from last RA check-in date.
 34851
09-14-10
RESMENU RER Reservation Edit
Report		 Allow up to 5 res status to be entered. 34875
09-14-10
RESMENU2
 OPTMAN
 Optional Item Manifest
 New report which allows up to 7 options to be selected. Report shows which reservations have those options. Can be limited to tour reservation only.
 34863
09-14-10
DLYSUB
 DAYRPT
 Vehicle Days by State Report
 Report for RV rental operations which lists the number of rental days by the vehicle license entity code for posted RAs. The data is sorted first by opening location and then by license entity. 34864
09-14-10
RESMENU2
 RESACT
 Reservation Activity Report
 Report for RV rental operations which shows data about reservations (pick and return dates and locations, create employee, rate, etc.)
 34902
09-14-10
RVMONTH
 DLRRPT
 Dealer Commissions Report
 Report for RV rental operations to calculate the commissions earned by the dealer locations.
 34704
09-16-10
RACTRL
 EDITMISC
 Edit Misc Control Record
 Added a field on page 5 that can be used to remove the default vehicle status from the Non-Rev screen when closing the Non-Rev Movement. By having the field blank, the user is forced to consciously enter a status.
 34959
09-16-10
NR
 NONREV
 Non-Rev Movement Entry
 A new field in the Edit Misc Control Record can be used to remove the default vehicle status from the Non-Rev screen when closing the Non-Rev Movement. By having the field blank, the user is forced to consciously enter a status 34959
09-16-10
091209-ZU
CONFIG
 EDITLIB
 Edit Print Library Record
 A new field was added to specify which printer to use when printing Petty Cash Receipts.
 34881
09-16-10
091209-ZU
PETTYCSH
 PTYCSH
BCHPTY
EDITPTY
 Batch/Edit/Petty Cash Entry
 A new field was added to the Print Library Control Record to indicate which printer should be used when printing Petty Cash Receipts.
 34881
09-18-10
091209-ZU
DLYSUB
 QUCLOS
 Auto Close Questionable RAs
 Changed the fuel calculation. If prepaid fuel is not accepted, RA is closed with tank level and 4. Calculation for fuel charge is half a tank at the closing price.
 34924
09-18-10
091209-ZU
DLYSUB
 QUCRPT
 Auto Close Questionable RAs Report
 Changed the revenue column from gross revenue to a total of all options that are defined as revenue. ("Report as Revenue" field in Edit Optional Items is set to "Y".)
 34924
09-18-10
INCSALES
 WALKRPT
 Walk-Up Rentals Report
 Added a secondary sort field to the screen. Added the rate product to the report.
 34896
09-18-10
TAXDOC
 PRTTDRPT
 Print Tax Doc Report
 Added an option to produce a csv file. Added a field for cancellations.
 34824
09-18-10
FLEET LICEXP Veh. Date Expiration Report Added sort for License Entity. When that sort is selected, VIN # prints. 34978
09-18-10
RESMENU2
 RESDEPT
 Reservation Departure Report
 New report of filled or open (or both) reservations. Selections include tour operator, class, one-ways, rate code, and booking location.
34927
09-21-10
RACTRL
 EDITMISC
 Edit Misc Control Fields
 Add a field to block quickie exchanges
 34989
09-21-10
RA
 OPEN
 Open RA
 A field was added to the Misc Control Flags which will block quickie exchanges
 34989
09-22-10
 Yes
 SLSCTRL
 EDITFT
 Edit Frequent Traveler Codes
 A field was added to suppress the Frequent Traveler pop-up window on RA Open when using a reservation with a frequent traveler code and surcharge.
 34972
09-22-10 Yes
 DISPATCH MAKAVL Make Vehicle Available New feature to close Non-Revs. Because Make Available is an on-line, real-time program, it is the most recent movement of the vehicle. Therefore, if there is an open Non-Rev on the unit, the Non-Rev Movement is automatically closed using the data from Make Available (odometer, location, status,) 34841
09-22-10
NR SHUTTLE Vehicle Shuttle Movement New program that opens a Non-Rev Movement. Its streamline design is for a single vehicle that is simply being shuttled between locations 34841
09-22-10
NR
 NRDISP
 On-Line Non-Rev Display
 New program, similar to On-Line Res Display. Displays all open Non-Rev's for the user's location. Selecting a record calls the Make Veh. Available program. Can be accessed from the Non-Rev Menu or by using .
 34841
09-22-10
CORP
 EDITCD
 Edit Corporate Accounts Records
 Added a field for 3rd party. Populates the NF Cust# field in the B subwindow of RA Open. If the 3rd party customer record has an email address, and the system is set up to email a pdf copy of the RA at Close, a copy (with rates) is automatically emailed to the 3rd party.
 34880
09-22-10
OPTIONS
 EDTOPTCD
 Edit Optional Items
 Added display fields on last page for last modification date, time, and employee code.
 34911
09-22-10
OPTIONS
 EDTOPTRT
 Edit Option Rates
 Added display fields on last page for create and last modification date, time, and employee code. 34911
09-22-10
ITCTRL EDITIT
 Edit IT Codes Added the F6 search option. Changed F4 key from "Delete" to "Previous" to allow scrolling backwards through the file. The "Page Up" and "Page Down" keys can be used to scroll backwards and forwards through the file. (IT records are purged in the Purge Tour Files program.) 34879
09-22-10
AUDIT
 UCCRPT
 Unswiped Credit Card Report
 New report that lists credit card deposits and payments where the credit card was not swiped.
 34982
09-27-10
INVOICE
 STATMENT
 CARS+ Statements
 A new statement format was developed based on format #3. New format is #6. This format exerts more font control, expands the reference line and prints a line of user-editable text at the top of each page under the fax number (in addition to the existing user-editable text).
 34810
10-05-10
LOCCTRL
 EDITLOC
 Edit Locations
 Added a field to make printing an check-in report automatic for every on-line close.
 34698
10-05-10
RACTRL
 EDITMISC
 Edit Misc Control Fields
 Added a new choice to the field that controls voiding RAs with deposits. The new choice allows RAs with deposits to be voided and automatically reverses the deposits.
34991
10-05-10
 Yes
 RA
 VOID
 Void RA
 A new choice was added to the field in Edit Misc Control Fields that controls voiding RAs with deposits. The new choice allows RAs with deposits to be voided and automatically reverses the deposits. 34991
10-05-10
RATES
 EDITDRP
 Edit Drop Charges
 The flat fee type of drop charge can now be negative.
 35039
10-13-10
INCSALES
 WALKRPT
 Walk-Up Rentals Report
 Added a field allowing the user to select if inclusive rates should be allocated or not.
 35035
10-13-10
ACCT
 OPENITEM
 AR Open item Report
 New report to search for AR Open Items by apply-to number.
 34933
10-13-10
ACCT
 AREDIT
 AR Open Item Edit Report
 New report of edits to AR open items.
 34973
10-13-10
MONTH
 REVANL
 Revenue Analysis Report
 Added 'bill-to' as a choice for the primary and secondary sorts.
 35089
10-13-10
RA
 OPEN
 RA Open
 The system can be configured to prevent using a drivers license number and state code, that is already on an existing customer record. Contact Thermeon's Customer Support Dept. to have the system configured in this way.
 35067
10-13-10
RESMENU
 RESYLD
 Reservation Yield Report
 Added a field for RA Type so that the report can be run for a single RA Type Code. Added 2 more choices to the primary sort (RA Type and Salesman).
 34263
10-13-10
CORP
 SALESRPT
 Salesman Revenue Report
 When sorted by choices that do not contain a salesman code, a final sort is now provided for all RAs within the requested parameters that do not have a CDPID number with a salesman code. 34263
10-13-10
 Yes
 RACTRL
 EDITMISC
 Edit Misc Control Fields
 New field to turn off automatic fuel charge on vehicle exchanges.

 35134
10-13-10
RA
 OPEN
 RA Open
 A new field in Edit Misc Control Fields can be used to turn off the automatic fuel charge when doing a vehicle exchange.
35134
10-13-10
RESMENU2
 AGINRP
 Reservation Agent Incentive Report & Update
 Report that sorts reservations by employee within booking location. Selects edits and new reservations within a date range. Calculates a percentage incentive. Gives the option to mark the reservations as having been incentivized.
 35026
10-13-10
RESMENU2
 AGINRO
 Reservation Agent Incentive Report
 Report that sorts reservations by employee within booking location. Selects edits and new reservations within a date range. Calculates a percentage incentive.
10-19-10
FLEET FASTINV Fast In-Fleeting Added In Service Date Field. 35166
10-19-10
PURGE
 PURGEARO
 Purge AR Open Item File
 New program for operations NOT using RealWorld AR. Purges all open items through a selected date.
 35189
10-19-10
ACCT DISRPT AR Distribution to GL Report Added new selection fields for printing descriptions, net change format, start & end create date. 35082
10-19-10
ARCTRL DISTDEF AR Distribution Report Defaults New program to set default values for selection parameters of AR Distribution to GL Report. 35082
10-19-10
 Yes
 RA
 EDITVCHR
 Edit (Tour) Voucher
 Program modified to be able to edit Insurance vouchers (in addition to tour vouchers). Program title changed to "Edit Voucher" (removing the word "Tour").
 35126
10-19-10
 Yes
 RA
 EDITINS
 Edit Insurance Voucher
 Program declared obsolete. Insurance vouchers are now edited using the former Edit Tour Voucher program which has been renamed to "Edit Voucher".
 35126
10-26-10
MAINT CARWASH Car Wash Entry Added a pop-up window that displays unrepaired damages on vehicle. Configured a version for hand held terminals.
 34453
10-26-10
FLTACCT PURCH Vehicles Purchased Report Because of its critical nature in reference to the planning calendar, the vehicle In-Service Date field has been added to the Vehicles Purchased Report. 35270
11-07-10
ACCT
 DBRA
 Accounting DBR
 When a DBR is out of balance, the offending RA(s) will be listed at the end of report. 35203
11-07-10
PHYSINV
 LOSTVEH
 Lost Vehicle Report
 Changed the logic on this report from being dependent on the current location and status of the vehicle records. Now it can be run historically. 35157
11-08-10
DAILY
 VEHSTAT
 Vehicle Status Report
 In all statuses, if the vehicle is on a currently open RA or Non-Rev, the RA# or Non-Rev# is shown on the right hand column of the report.
 35152
11-08-10
DAILY
DUE
 Vehicles Due in Report
 Added the customer's e-mail address to the report. Moved the direct bill customer name to underneath the renter's name. 35265
11-08-10
CORP
 EDCDCC
 Edit CDPID Credit Card Record
 New program to add, change, delete records in a CDPID credit card file. Used by the Dollar program that interfaces corporate rates.
 35178
11-08-10
SECURITY
 EDITUAF
 Edit User Access File
 Added a new value "Z" for Open Rate Edit. Carries all the restrictions of value "X" plus prevents edit of rate class.
 34870
11-08-10
SECURITY
 EDITUAF
 Edit User Access File
 Added new field "Edit Source" which can be used to prevent edit the source code on existing res's and RAs.
 34870
11-08-10 Yes
 RA
 OPEN
 RA Open
 New value "Z" for Open Rate Edit in User Access File prevents edit of rate class on existing RA and when opening an RA from a reservation.
 34870
11-08-10 Yes
 RA
 OPEN
 RA Open
 New field "Edit Source" in User Access File can be used to prevent editing source code on existing RA or when opening RA from a reservation.
 34870
11-08-10 Yes
 RESMENU
 RES
 Reservations
 New value "Z" for Open Rate Edit in User Access File prevents edit of rate class on existing reservation. 34870
11-08-10 Yes
 RESMENU
 RES
 Reservations
 New field "Edit Source" in User Access File can be used to prevent editing source code on existing reservation. 34870
11-08-10 Yes
 RESMENU
 RES
 Reservations
 Changed T Subwindow so that data will default into fields 3, 5, 8 & 9 from corresponding field in Main Window if populated.
 34870
11-08-10
SECURITY
 EDITUAF
 Edit User Access File
 Added new field "Block Res in Past" to prevent entering a pickup date prior to current system date and time.
 34471
11-08-10 Yes
 RESMENU
 RES
 Reservations
 A new field in the User Access File can be used to prevent entering a pickup date prior to current system date and time. 34471
11-08-10
OPTIONS
 EDTOPTCD
 Edit Optional Items File
 Added a new field, "Prt Seq" to specify the order in which coverages should appear on a rental agreement print program.
 35130
11-08-10
SLSCTRL
 EDITDOC
 Edit Special Documents
 Added a new promo type of "T" for tiered discounts. The discount amount varies based on the length of the rental. Added another page to this record for the tiered discounts fields.
 35112
11-09-10
INCSALES
 OPTLDW
 Optional Revenue Report for LDW
 New report which can create a csv file. Used to find RAs with a particular option and then report whether or not LDW was also on the RA.
 35100
11-09-10
RACTRL
 EDITMISC
 Edit Misc Control Fields
 Added a field that can prevent a reservation or RA from having both a vendor commission and a discount. (CDPID records with both are excepted from the rule.)
 35218
11-09-10
 Yes
 RESMENU
 RES
 Reservations
 If the field in Edit Misc Control Fields is used, reservations cannot have both a discount and a commission vendor (CDPID transactions excepted.)
 35218
11-09-10
 Yes
 RA
 OPEN
 RA Open
 If the field in Edit Misc Control Fields is used, RAs cannot have both a discount and a commission vendor (CDPID transactions excepted.) 35218
11-16-10
UTILIZE
 FLTAVL
 Fleet Availability Report
 Now sensitive to the In Service Date field in the Vehicle Inventory record. Vehicles are not counted until the In Service Date is met.
 35393
11-16-10
SECURITY
 EDITUAF
 Edit User Access File
 Existing records can be cloned. Bring up an existing record, enter the new name. A question is asked which allows the existing fields to remain on the screen for edits as needed. 35417
11-16-10
CONFIG
 EDITTERM
 Edit Terminal Record
 Existing records can be cloned. Bring up an existing record, enter the new name. A question is asked which allows the existing fields to remain on the screen for edits as needed.
 35417
11-16-10
CONFIG
 EDTOPTR
 Edit Option Translation
 New program (for a specific RA print program) used to translate the Option short descriptions and long descriptions.
 35416
11-16-10
OPTIONS
 EDTOPTCD
 Edit Optional Items
 Added a field to page 4 for "Free Miles". Enables the selling of additional free miles packages. Total free miles allowed on the rental will be those allowed by the rate plus the number specified here.
 35102
11-16-10
 Yes
 RA
 OPEN
 RA Open
 Added a new field to line 8 of A Subwindow to display "Total Free Miles/Kms" allowed on RA.
 35146
11-17-10
RACTRL
 EDITMISC
 Edit Misc Control Fields
 Added a field to define a customer type for telephone callers who don't make a reservation but should be saved in the customer file as "leads".

35381
11-17-10
 Yes
 RESMENU
 RES
 Reservations
 A field was added to the Edit Misc. Control Fields record that turns on new logic. Telephone callers who do not make a reservation can be saved in the customer file as 'leads'. When this logic is turned on, the F2 key in the Reservations screen changes from "Swipe" to "Leads". When the data from the reservation screen is saved with F2, a customer record is created even though the reservation was not booked.

 35381
11-18-10
RATES
 EDITRATE
 Edit Rental Rules/Rates
 A new type of rate, Reservation Specific, has been created. Type is "R". The rate in the XDAY field is applied as a daily rate to all days outside of the reserved period.
 35273
11-18-10
 Yes
 RA
 OPEN
 RA Open
 If the new Reservation Specific rate type is used, the XDAY rate applies as a daily rate to all days outside of the reserved period. This will be shown in the estimated charges.
 35273
11-18-10
 Yes
 RA
 CLOSE
 RA Close
 If the new Reservation Specific rate type is used, the XDAY rate applies as a daily rate to all days outside of the reserved period. 35273
11-22-10
PHYSINV PHYSINV1 One-Step Physical Inventory New program used to take a physical inventory of vehicles and inventoried equipment and process the results. (It is an alternative to the Physical Inventory and Physical Inventory Update programs.) 34939
11-22-10
MAINT QUICKHIS
 Quick History Report
 New program providing an abbreviated screen (only 4 fields) for obtaining all history records and physical inventory records (within a date range) for a single unit. 34939
11-22-10
PHYSINV
 LOSTVEH
 Lost Vehicles Report
 Added a field for minimum number of days so that the report can be limited to units without a physical inventory within the number of days specified.
if using One-Step Physical Inventory, this report does not need to be run immediately after processing the physical inventory. One-Step (Physical Inventory creates a record for vehicles on rent and on open Non-Rev Movements.)		 34939
11-22-10
DAILY
 QUEST
 Questionable RAs Report
 A new type code 'p' was added to the report for RAs that are marked as questionable by the One-Step Physical Inventory program. (Unit on the RA is changed from "O" to some other status when the inventory is entered.) 34939
11-22-10
MAINT
 HISTRPT
 Vehicle History Report
 A field was added to include physical inventory records.
 34939
11-22-10
PHYSINV
 PHYRPT
 Physical Inventory History Report
 Added fields so that this report can be run for range of vehicles (previously it was limited to a single vehicle. Also added fields for vehicle license number range. 34939
11-22-10 Yes
 NR
 NONREV
 Non-Revenue Movement
 The return location can now be edited when closing a Non-Rev. 34939
11-22-10
RACTRL
 EDITMISC
 Edit Misc. Fields
 Removed a field on page 5 that was briefly used to add a field for the vehicle status on the Remote Physical inventory screen. 34939
11-22-10
PHYSINV
 PHYUPD2
 Remote Physical Inventory
 The field to show the current vehicle status was removed. 34939
12-04-10
SLSCTRL
 EDITFT
 Edit Frequent Traveler Codes
 A new field can be used to suppress the pop-up window when a frequent traveler code surcharge is added to a RA.
 35464
12-04-10
 Yes
 RA
 OPEN
 RA Open
 A new field in the Frequent Traveler record can be used to suppress the pop-up window when a frequent traveler code surcharge is added to a RA. 35464
12-04-10
CUSMNT
 CUSEDRPT
 Customer Edit Report
 New report of edits to customer records.
 35268
12-04-10
DAILY
 DUE
 Vehicles Due In Report
 Due to space limitations, added a field for choosing if the bill-to customer data or the customer's e-mail address should show on the report.
35265
12-04-10
MAINT
 WARNRPT
 Maintenance Warning Report
 When the user's access is restricted to reports for a location or location group, the restriction now applies only to the Current Location field. It has been lifted from the Owning Location field.
 35444
12-04-10
RATES
 EDITRATE
 Edit Rental Rules and Rates
 A change was made to the Reservation Specific rate (type R). Now the XDAY rate applies as a daily rate to all days after the reserved period. (Previously it applied to all days outside of the reserved period, whether earlier or later.) 35273
12-04-10
RA
 OPEN
 RA Open
 A change was made to the Reservation Specific rate type. Now the XDAY rate applies as a daily rate to all days after the reserved period. (Previously it applied to all days outside of the reserved period, whether earlier or later.)
 35273
12-04-10
RA
 CLOSE
 RA Close
 A change was made to the Reservation Specific rate type. Now the XDAY rate applies as a daily rate to all days after the reserved period. (Previously it applied to all days outside of the reserved period, whether earlier or later.) 35273
12-04-10
SLSCTRL
 EDITDOC
 Edit Special Documents
 For one time dollar amount documents, the amount field may be left blank if the amount needs to be variable.
 35556
12-04-10 Yes
 RESMENU
 RES
 Reservations
 Special documents for a one time dollar amount that is variable can now be set up without an amount so that the amount can be entered in the subwindow.
 35556
12-04-10 Yes
 RA
 OPEN
 RA Open
 Special documents for a one time dollar amount that is variable can now be set up without an amount so that the amount can be entered in the subwindow. 35556
12-13-10
FLCTRL
 SETMDL
 Set Model Codes
 Removed the ability to change the class code through this program. If a class code needs to be changed, it can be changed in Vehicle Inventory Control (under certain conditions). However, because of the impact to the Planning Calendar, it is recommended to contact Thermeon's Customer Support Dept. to have a class changed. 35616
12-13-10
FLEET
 INV
 Vehicle Inventory Control
 Limited the ability to change the class on a vehicle. If the in-service date is not set or is later than the current date, it may be changed. If the current date is later than the in-service date, only users with ALL access may change the class. However, recommended to contact Thermeon's Customer Support Dept. to have a class changed. 35616
12-13-10
DAILY
 VEHSTAT
 Vehicle Status Report
 When sort order of LOCATION, CLASS or OWNLOC is selected and CARS+ is configured to "Access Vehicle by License #", then within the specified primary sort, vehicles will be sub-sorted by license number. Otherwise, vehicles will be sub-sorted by vehicle number.
 35564
12-13-10
RESMENU
 RES
 Reservations
 Change to the way the customer address is entered in the E subwindow when creating a new customer record. If the ADDR2 field is blank, the street address entered in ADDR1 will populate the ADDR2 field in the customer record. This is for ease in data entry.
 35604
12-18-10
RESMENU2
 RER2
 Reservation Edit Report 2
 New version of the Res. Edit Report that shows tour voucher rate for wholesale reservations. Can be run for only reservations without deposits.
 35660
12-28-10
ARCTRL
 EDITVAL
 Edit Valid GL Account
 Added a Y/N field to indicate if reservation incentives should be calculated on options having the GL account number.
35661
12-28-10
RESMENU2
 RESINC2
 Reservation Incentive Report 2
 New version of the Res. Incentive Report that calculates a percentage incentive on reservations. Calculations are based on options flagged as having an incentive through their GL account. Uses RA's DBR date for the date range. 35661
12-28-10
 Yes
 LOCCTRL
 EDITHRS
 Edit Hours of Operation
 Added a feature that can designated what part of the day is allowed for reservation pick ups. Times outside of these hours cannot be used for a reservation pick up time. 35648
12-28-10
CORP
 EDITCD
 Edit Corporate Accounts Records
 Added a field to limit the corporate logic so that only one company name is allowed per CDPID number. 34749
12-28-10


Change Class Codes
 The way that class codes are changed has been enhanced so that all related files are updated. Contact Thermeon's Customer Support Dept. to change a class code.
 35515
12-28-10
 Yes
 RA
RESMENU
 OPEN
CLOSE
RES
 RA Open
RA Close
Reservations
 Added a field to the Rate Rules (R) subwindow to indicate when FPO (the fuel purchase option) is included in the rate.
 35654
12-30-10
OPTIONS
 EDTOPTRT
 Edit Option Rates
 Defined a new calculation method "T". This is a modified Tier logic. The number of days in Tier 1 are charged at a flat rate. The number of days in Tiers 2 - 4 are charged a per-day rate.
 35722


MENU CHANGES

DATE

MENU NAME

DESCRIPTION

ISSUE #
10-13-10
 Rental Accounting Menu (ACCT)
Created a sub-menu for Multiple Invoice Rentals programs.
35118


DOLLAR PROGRAMS
DATE
 MENU
 AFFECTS
RENTAL
COUNTER
 SYNONYM
 PROGRAM
 DESCRIPTION
 ISSUE#
09-15-10
 RESMENU
 Yes
 RESINT
 Reservation Interface
 The Dollar Res. Center and some GDS systems offer rates that are for certain periods, such as 3 day or 5 day rates. Dollar sends these rates as daily rates. This creates problems when the RA runs for a shorter or longer number of days than expected. Therefore, a change has been made to the Res. Interface program. If the rate in CARS+ is set up as a period rate, (i.e. the period min and max days are defined in the rate rules), the rate on the reservation is now converted to a period rate (entered in the 'week' field). The rate sent in the X-day field is loaded as the day and extra day rate.

If the rate in CARS+ is not set up as a period rate, the rate will continue to be set up in the 'day' field.

 34784


HERTZ-SPECIFIC FEATURES

DATE

MENU

 AFFECTS RENTAL COUNTER

SYNONYM

PROGRAM

DESCRIPTION

ISSUE #
07-06-10 HTZCTRL
EDTRZ4 Edit Res Merge Opt Codes Added a field to choose to not have the credit card number from the reservation update the customer record when the reservation is for an existing customer with a matching #1 Club number. 34185
07-08-10
 FLEET
PRESALE
 Vehicle Presale Report
 For Hertz Australia, the Tab Expiration Date is shown instead of the VIN number.
 34030
07-08-10
 FLEET
INACTIVE
 Fleet Inactivity Report
 Vehicle check digit number was added to the unit number.
 34030
08-04-10
 RA
 Yes
 OPEN
 RA Open
 For US and Canada, all SVVs and FVVs now require a HCC account number in the S subwindow. (Previously required only for vouchers that originated in Europe.)
34187
08-04-10
 HTZCTRL
EDTRZ4
 Edit Res Merge Opt Codes
 Added a field to choose to place the contents of the CO field in the reservation P.O.# field.
 34516
08-27-10
 HTZCTRL
EDTHCC
 Edit Hertz Credit Cards
 Removed a field no longer used by the toll option logic.
 34603
08-27-10
 CUSMNT
CUST
 Customer File Maintenance
 Added fields for the toll option logic.
 34603
08-27-10 LOCCTRL
EDITLOC
 Edit Locations
 Added fields to designate the location as on that uses the toll option logic.
 34603
08-27-10 RACTRL
EDITCC
 Edit Card Definitions
 Added a field for a numeric code for the toll option logic.
 34603
08-27-10 RA
OPEN
 RA Open
 Added fields to the AD subwindow for the toll option logic.
 34603
09-10-10
 RA
 Yes
 OPEN
 RA Open
 Flat fee discounts can now be entered in the AD (Renter Info) subwindow. (The restriction for percentage only discounts still stands in Reservations.)
 34643
09-14-10
 HTZTOUR
EDHZTO
 Edit Tour Download Record
 Added a field for the childseat option.
 33390
10-14-10
 HERTZ
EDRB
 Electronic DRB
 Added check to report error is credit card auth data is missing
 35122
11-22-10
 HTZCTRL
 Yes
 EDITSQ
 Edit SQ Option Codes
 A shorter version of the code can be set up for the On-Line Res Display.
35325
11-22-10
 RESMENU
 Yes
 RESDISP
 On-Line Res Display
 Hertz Canada Corporate version at F4 Refresh asks if an earlier time should be entered. The shortcut SQ Codes display for special equipment. Res # and Source Code are no longer shown.
 35325
12-04-10
 INCSALES
EXTRA
 Extra Revenue Report
 For those operations that have Res Merge Option Codes set up, added the ability for the system to differentiate between OKC 'sold' options and OKC 'quoted' options. 'Quoted' options are counted as sales for the opening rental agent, not as a reservation sale.
35525
12-04-10
 INCSALES
EXTRA2
 Extra Revenue Report 2
 For those operations that have Res Merge Option Codes set up, added the ability for the system to differentiate between OKC 'sold' options and OKC 'quoted' options. 'Quoted' options are counted as sales for the opening rental agent, not as a reservation sale. 35525
12-04-10
 INCSALES
EMPLPF
 Employee Performance Report
 For those operations that have Res Merge Option Codes set up, added the ability for the system to differentiate between OKC 'sold' options and OKC 'quoted' options. 'Quoted' options are counted as sales for the opening rental agent, not as a reservation sale. 35525
12-04-10
 RESMENU
 Yes
 RES
 Reservations
 Flat fee discounts are now allowed in Reservations.
 35554


REALWORLD ACCOUNTS RECEIVABLE CHANGES

DATE

MENU

 AFFECTS RENTAL COUNTER

SYNONYM

PROGRAM

DESCRIPTION

ISSUE #
09-27-10
 ACCT
RW
 Print Cash History Report
 The ability was added to run the report for all cash accounts at once. 35015
10-05-10
 ACCT
RW
 Print A/R Aging Report
Added a new choice for the level of detail showing only items not paid in full.
Added a new sort by due date.
Added a new field for Cutoff Due Date. Items with a due date after the date entered will NOT be included in the report.
 34030
10-05-10
 ACCT
RW
 Process Cash Receipts/ Print Cash Applications Worksheet
 Added new fields for Customer Type and sort by due date.
 35019
10-19-10
 ACCT
RW
 AR Distribution to GL Report
 Changed this program so that it now calls the CARS+ version of the report (DISTRPT). RealWorld version of the program now obsolete.
 35082