Use this program to:

• Remove old reservations and quotes from the Reservation file.

Purging Reservations: A reservation record is eligible for purging if the pickup date is earlier than the cutoff date and its status is not "O" Open. Reservation records in the following statuses are purged:

• Filled (may or may not be purged - see Field 3)
• Cancelled
• No-show
• Requests
• Quotes
• Turndown

USER TIPS

Run the No-show Processing program prior to purging the Reservation file.

PRIOR to running this program run any needed reports for the same data range that will be purged. (Remember reports can be sent as pdf files or email messages rather than being printed.)

• Reservation Purge Report
• Source Analysis Report
• Vendor Commissions Report

Read and follow the instructions regarding proper purging sequence as discussed in the Introduction to Purge chapter.

To access the Purge Reservation program, type PURGERES (RET) at any menu "OPTION:" field or the appropriate line number from the Purge Dependent Files menu. The screen will then display:

OPTION: __ PURGE RESERVATION/ 1 Cutoff Date 03-19-14 2 Purge Reservations (Y/N)? Y (Will purge T/C/R/N/Q) 3 Include Filled Res's? Y 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

1. CUTOFF DATE	Using your selected date format, enter a cutoff date. Date entered must be earlier than today. EXAMPLE: Type 123113 (RET User tip: Open reservations are never purged, even if the pick up date is earlier than the cut off date.
2. PURGE RESERVATIONS ?	Enter: Y = Yes, purge reservation records with pickup dates earlier than the cutoff date that are in the following statuses: Cancelled No-show Requests Quotes Turndown N = No, do not purge anything. EXAMPLE: Type Y (RET)
3. INCLUDE FILLED REZES	Enter: Y = Yes, purge filled reservations with a pick up date earlier than the cut off date. N = No, don't purge filled reservations. EXAMPLE: Type N (RET) User tip: A filled reservation can not be purged if its RA is still open.
4. SECOND EMPLOYEE	If this field appears, a second employee (who is allowed access to the purge program) is required to enter their employee code and password before the purge will be performed. If the purge is attempted without the second authorized user, the following message will display and the purge will not begin: INVALID VALIDATING EMPLOYEE, PROGRAM ABORTED EXAMPLE: Type MMG (RET) User tip: A field in the Edit Miscell. Control Fields screen specifies whether or not a second employee code is required in order to perform a purge of this file.

The screen will then display:

OPTION: __ PURGE RESERVATION/QUOTE FILE 1 Cutoff Date 12-31-13 2 Purge Reservations (Y/N)? Y 3 Include Filled Res's? N 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

PRESS "F1" AT "OPTION:" TO BEGIN PROCESSING.

The following question will appear:

HAVE YOU BACKED UP YOUR DATA ?

Entering "N" returns the cursor to the "OPTION:" field from which point the program can be exited or the data in the fields can be changed.

Entering "Y" allows the purge processing to proceed.

The program will display various messages and counters at the bottom of the screen to confirm that processing is occurring.