The following section introduces the Rental Accounting features of CARS+.
| OPTION: _________ RENTAL ACCOUNTING MENU 1. RealWorld Accounting Menu RW 2. Invoicing Sub-Menu INVOICE 3. Tax Document Sub-Menu TAXDOC 4. Petty Cash Sub-Menu PETTYCSH 5. Add'l Accounting Programs ACCT1 6. Edit Posted RA EDITPOST 7. Cash Receipts Report DCD 8. Accounting DBR & Posting DBRA 9. Print Autoposted DBR PRTDBRA 10. Account Balance Report ACCTBAL 11. Change RA Cust. Number CHGCST 12. Multiple Invoiced Rentals MULTRA 13. Multiple Invc Rntls Rpt MULTRPT 14. Multiple Invc Pre-Clone PRECLONE 15. Multiple Reprint RA MULTIPRT 16. Batch Reprint RAs BCHPRT 17. AR Distribution to GL Rpt DISTRPT |
REALWORLD ACCOUNTING MENU. Selecting this item accesses the accounting modules purchased which may include Accounts Receivable, Accounts Payable, General Ledger, Payroll, and Check Reconciliation.
INVOICING SUBMENU. CARS+ provides programs for invoicing different types of
companies such as insurance companies, tour wholesalers, or direct bill
companies. Each of these invoicing programs offers unique features. Statements can also be printed. Sundry Invoices can be prepared, printed and posted. These provide a way to invoice for charges not related to a rental
agreement such as parking tickets, damage, or purchases of merchandise.
Invoices are posted to Accounts Receivable and can be printed. Vehicle and Vendor Invoicing is also located on this menu.
TAX DOCUMENT SUBMENU. This menu provides a series of programs for use by those operations located in countries where tax documents must be provided to customers in addition to the final rental agreement.
PETTY CASH SUBMENU. Petty Cash Entries are used to record miscellaneous drawer receipts and disbursements that are not related to specific RAs or reservations. On-line, Batch, and Edit versions of Petty Cash Entry are on this menu.
ADDITIONAL ACCOUNTING PROGRAMS SUBMENU. A miscellaneous variety of additional programs is located on this menu. Generally, they are not used as often as those on the main Rental Accounting Menu.
EDIT POSTED RA. Edits to posted RAs are entered using this program. The edits are then listed in a special section of the Accounting DBR and are posted with the day's work.
CASH RECEIPTS REPORT. Used to report all receipts received at a single location or all receipts taken at all locations
ACCOUNTING DBR & POSTING; PRINT AUTOPOSTED DBR. Rental transactions generate accounting and other management information. The process of updating all the files affected by rental transactions is referred to as "posting". Posting can only be performed when requested on the Accounting DBR. Posting can be set up to occur automatically. When this is done, the autoposted DBR is used to report what has been posted.
ACCOUNT BALANCE REPORT. This report allows the user to display or print a report on a particular customer's account without granting access to programs which would modify it.
MULTIPLE
INVOICED RENTALS. Some extended rentals span a period of several months. This
program provides a convenient way to produce interim invoices for these long
term rentals. Various reports are available.
MULTIPLE REPRINT RA; BATCH REPRINT RA. These programs provide the ability to reprint several RAs at one time.
AR DISTRIBUTION TO GL REPORT. This program is used to interface General Ledger transactions from the AR Distribution File to an external system. Can also be used when researching entries by DBR, date, customer number, document number, etc.