This program removes from the Optional Items Rate File all Records that:

• Have been replaced by a more recent record (effective date)
• And are NOT referenced by any reservation or RA that is still on file.
• In addition, Options themselves that are terminated and not referenced by any reservation or RA are removed.

TIPS

This purge program can be used to remove both old Rate records and records that had been defined incorrectly. The later can only be done if the erroneous record has not been used by any reservation or RA. When purging bad records, use the current date for the Purge Cut-off Date.

Purging old records out of the Option Rate File cannot be done until all old reservations and RAs referencing the rate record have first been purged off the system. As a result, commonly the cut-off date used on this purge is the same as the Cut-off Date used when purging the Reservation and RA Files and this program is NOT run until after first purging reservations and RAs.

To access the Purge Optional Item Rates program, type PURGEOPT (RET) at any menu "OPTION:" field or the appropriate line number from the Purge Dependent Files menu. The screen will then display:

OPTION: __ PURGE OPTIONAL RATES 1 Cutoff Date: 12-12-08 1DO PURGE 2 3 4 5BACKUP 6 7HELP 8

Enter data as follows:

1. CUTOFF DATE

Using the selected date format, enter the Cutoff Date to purge through. Press RET to accept the current date. EXAMPLE: Type 123107 (RET)

2. SECOND EMPLOYEE

This field may or may not display for your operation. If this field appears, a second employee (who is allowed access to the purge program) is required to enter their employee code and password before the purge will be performed. If the purge is attempted without the second authorized user, the following message will display and the purge will not begin: INVALID VALIDATING EMPLOYEE, PROGRAM ABORTED EXAMPLE: Type MMG (RET) User tip: A field in the Edit Miscell. Control Fields screen specifies whether or not a second employee code is required in order to perform a purge of this file.

PRESS "F1" AT "OPTION:" TO BEGIN PROCESSING.

The following question will appear:

HAVE YOU BACKED UP YOUR DATA ?

Entering "N" returns the cursor to the "OPTION:" field from which point the program can be exited or the data in the fields can be changed.

Entering "Y" allows the purge processing to proceed.

The program will display various messages and counters at the bottom of the screen to confirm that processing is occurring.